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Time Tracking Software for Accounting Firms
Accounting firms handle tax preparation, audits, bookkeeping, and client consultations that require precise time tracking, especially during tax season surges. Professional time tracking helps accounting firms bill accurately for tax work, audits, and bookkeeping while maintaining profitability and managing seasonal workload fluctuations.
Time Tracking Built for Accounting Firms
Why Accounting Firms Need Better Time Tracking
CPA firms and bookkeepers managing tax preparation, audits, financial reporting, and advisory services.
Tracking time spent on tax preparation, especially during busy tax season when workload surges
Measuring hours for audit work, financial statement preparation, and compliance reviews
Capturing time for bookkeeping, payroll processing, and monthly retainer work
Documenting hours spent on client consultations, tax planning, and advisory services
How AgencyPro Solves Time Tracking for Accounting Firms
Smart time tracking with project-level timers, billable/non-billable categorization, and team timesheets.
Track time by service type (tax prep, audit, bookkeeping, advisory) for detailed billing
Monitor time spent per client and service to optimize pricing and identify high-maintenance accounts
Categorize time by activity (preparation, review, consultation, filing) for accurate service pricing
Generate reports showing time allocation across clients and service types, especially useful during tax season
Key Benefits for Accounting Firms
Capture Every Billable Hour
Multiple tracking methods — timers, manual entry, and weekly timesheets — ensure no billable work goes unrecorded. Integration with project tasks means time is always allocated correctly.
Real-Time Retainer Visibility
Monitor how many retainer hours each client has used in real-time. Get alerts before clients exceed their allocations so you can manage scope and expectations proactively.
Accurate Project Costing
Understand the true cost of every project by tracking time at the task and phase level. Compare estimated hours versus actual to improve future project pricing and estimates.
Team Productivity Insights
See billable utilization rates per team member, identify capacity for new work, and understand how time is distributed across clients and project types.
How It Works
Track Accounting Activities
Start timers for tax preparation, audit work, bookkeeping, or client consultations with automatic client and service categorization.
Monitor Service Time
Associate time entries with specific tax returns, audits, or bookkeeping periods to track work progress and billing.
Bill and Report
Export time data to invoices showing exactly what accounting work was performed, with detailed breakdowns by service type and client.
Frequently Asked Questions
How do we track time during tax season when workload is extremely high?
Quick-entry timers and batch time entry allow you to log time efficiently even during busy periods. The system supports time entry in 6-minute increments (standard for accounting) and can be accessed from mobile devices, so you can log time even when working late during tax season. Many accounting firms find it helpful to log time at the end of each client engagement rather than trying to track continuously.
Can we track time separately for tax preparation vs audit work vs bookkeeping?
Yes, you can create separate time categories for different accounting services. Tax preparation, audits, bookkeeping, and advisory services all have different time requirements and billing rates. Tracking this time separately helps you understand the true cost of each service type and price them accurately.
How do we handle time tracking for bookkeeping retainer clients?
Set up retainer-based time tracking that monitors hours against monthly allocations. The system alerts you when retainer hours are running low and helps you track time spent on different bookkeeping tasks (data entry, reconciliation, reporting). Many accounting firms bill additional hours beyond retainer allocations separately.
What about tracking time for audit work that spans multiple weeks?
Create audit-based time entries that can span extended periods, with the ability to organize time by audit phase or workpaper. The system aggregates all time spent on an audit, including fieldwork, documentation, and review time, ensuring all audit hours are captured and billed correctly. Audit work often involves multiple team members whose time needs to be tracked separately.
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More AgencyPro Solutions for Accounting Firms
Invoicing Software for Accounting Firms
Professional invoicing with time-to-invoice automation, multiple payment gateways, and branded invoice delivery.
Client Portal for Accounting Firms
Branded client-facing portal for project updates, file sharing, approvals, and transparent communication.
Project Management Software for Accounting Firms
Agency-focused project management with task boards, deadlines, team assignments, and client collaboration.
CRM Software for Accounting Firms
Client relationship management built for service businesses with deal pipeline, contact management, and client lifecycle tracking.
Reporting & Analytics Software for Accounting Firms
Real-time dashboards and automated reports covering revenue, profitability, utilization, and project performance.
Recurring Billing Software for Accounting Firms
Automated subscription and retainer billing with payment processing, dunning management, and revenue recognition.
Track Accounting Time Precisely
Ensure every hour of accounting work is properly tracked and billed. Start tracking time accurately and improve your firm's profitability today.