ClickUp Alternative for Web Development Agencies
ClickUp can technically manage web development projects if you spend weeks configuring it. But web dev agencies need milestone-based project tracking, phased billing, client approval gates, and scope management that works immediately. AgencyPro provides all of this specifically for development agency workflows.
Why Web Development Agencies Struggle with ClickUp
Configuring ClickUp for phased web development projects requires custom statuses, automations, and dependency chains that take weeks to build
Client access in ClickUp exposes your internal development workflow — there's no clean separation between internal and client-facing views
Milestone-based billing requires manually reconciling ClickUp task completion with external invoicing software
ClickUp's dependency management is limited, making it hard to properly sequence development phases and approval gates
Why Web Development Agencies Switch to AgencyPro
Phase-Based Project Management
Organize web projects into proper development phases with built-in milestones and dependencies. Discovery, design, development, QA, and launch phases are structured correctly from the start, with approval gates between phases that require client sign-off before proceeding.
Client Project Dashboard
Clients see their project timeline, current phase, upcoming milestones, and pending actions through a clean branded portal. They can review staging sites, approve designs, and track progress without seeing your internal development workflow or sprint boards.
Milestone-Based Invoicing
Define payment milestones tied to project phases and generate invoices automatically when milestones are completed. 30% deposit, 30% on design approval, 40% on launch — billing is connected to actual project progress, not manual tracking.
Change Request Workflow
Formally document scope changes, estimate additional time and cost, get client approval, and automatically adjust the project budget. Stop absorbing out-of-scope work because your tool doesn't have a proper change management process.
Key Features for Web Development Agencies
Development Phase Templates
Pre-configured project templates for WordPress builds, custom web apps, e-commerce sites, and landing pages with appropriate phases, tasks, and milestones.
Client Approval Checkpoints
Formal approval gates between project phases. Clients approve wireframes, designs, and staging builds before development proceeds, with timestamped records.
Sprint & Milestone Tracking
Track development sprints within project phases while maintaining the high-level milestone view that clients and project managers need.
Developer Time Tracking
Track time per developer, per task, per phase for accurate project costing and future estimation. Identify which project types take longer than estimated.
Integrated Invoicing
Create and send invoices tied to project milestones, tracked hours, or custom amounts. Accept payments and track AR without switching to separate accounting software.
Scope Change Documentation
Create formal change orders with scope descriptions, time estimates, and cost impacts. Get digital client approval and automatically update project budgets.
“What has made my experience with AgencyPro great is how thoughtfully the whole platform is put together. It replaces the patchwork of tools we used to rely on with one cohesive system.”
— Mrake Angelo Miguel, verified on Trustpilot
Frequently Asked Questions
Can AgencyPro handle complex web development projects with dependencies?
Yes. AgencyPro supports task dependencies, milestone gates, and phased project structures. You can define which tasks and phases must be completed before others can begin, set client approval requirements as blocking checkpoints, and track the critical path through your development timeline.
How do web dev clients interact with the platform?
Clients access a branded portal where they see their project timeline, current status, upcoming milestones, and pending actions (like design approvals). They can review deliverables, leave feedback, approve milestones, and communicate with your team — all without seeing your internal development workflow or sprint details.
Does AgencyPro work for both fixed-price and hourly web projects?
Absolutely. For fixed-price projects, you set up milestone-based billing tied to project phases. For hourly or T&M projects, you track time and generate invoices based on hours worked. You can also combine approaches — fixed milestones for defined phases with hourly billing for ongoing maintenance.
Can I import our web development projects from ClickUp?
AgencyPro supports CSV import for migrating existing project data. Most web development agencies complete their migration within a week, setting up project templates, client portals, and billing structures. Our onboarding team helps ensure your development workflows are properly configured.
ClickUp Alternatives for Other Industries
Other Alternatives for Web Development Agencies
Learn more about AgencyPro for Web Development Agencies
View the Web Development Agencies use case page →Build Websites, Not ClickUp Configurations
Web development agencies switch to AgencyPro for purpose-built project phases, milestone billing, and client approval workflows that work immediately.