Monday.com Alternative for Web Development Agencies
Web development projects follow specific phases — discovery, wireframing, design, development, QA, and launch. Monday.com boards don't understand this structure. AgencyPro provides milestone-based project management, phased billing, and client approval workflows that match how web development agencies actually deliver projects.
Why Web Development Agencies Struggle with Monday.com
Monday.com boards are flat structures that don't map well to phased web development projects with dependencies between milestones
Client feedback and approval on wireframes and staging sites happens in scattered email threads outside of Monday.com
Milestone-based billing for web projects requires manual tracking in spreadsheets separate from your Monday.com project boards
Development agencies need to track scope changes and change requests formally — Monday.com has no change order workflow
Why Web Development Agencies Switch to AgencyPro
Milestone-Based Project Structure
Organize web development projects into proper phases with milestones, dependencies, and gate checks. Each phase — discovery, design, development, QA, launch — has its own tasks, assignments, and deadlines. Phases can block subsequent work until client approval is received.
Client Staging Review & Approvals
Share staging URLs, wireframes, and design mockups with clients for review and formal approval. Track exactly what was approved, when, and by whom. This protects your agency from scope disputes and provides a clear paper trail for change requests.
Phased & Milestone Billing
Set up payment schedules tied to project milestones: 30% on signing, 30% on design approval, 40% on launch. AgencyPro automatically generates invoices when milestones are completed, eliminating the manual billing reconciliation web dev agencies deal with.
Change Request Management
When clients request changes outside the original scope, create formal change orders with time and cost estimates, get client approval, and automatically adjust the project budget and timeline. Stop absorbing scope creep as free work.
Key Features for Web Development Agencies
Phased Project Templates
Pre-built project structures for common web projects — brochure sites, e-commerce builds, web app development — with all phases, milestones, and tasks ready to customize.
Client Approval Gates
Require formal client sign-off before advancing to the next project phase. Wireframe approval, design approval, content approval — each creates a timestamped record.
Milestone Invoicing
Tie payment milestones to project phases and generate invoices automatically when milestones are completed and approved.
Development Time Tracking
Track time per developer, per task, per phase. See exactly how much development time went into each project stage for accurate future estimates.
Client Portal with Project Timeline
Clients see their project timeline, current phase status, upcoming milestones, and pending actions (approvals needed) in their own branded dashboard.
Scope & Budget Management
Define project scope formally, track against it throughout development, and manage change requests without losing money on untracked additions.
“What has made my experience with AgencyPro great is how thoughtfully the whole platform is put together. It replaces the patchwork of tools we used to rely on with one cohesive system.”
— Mrake Angelo Miguel, verified on Trustpilot
Frequently Asked Questions
Can I set up milestone-based payments for web development projects?
Yes. You can define payment milestones tied to project phases (e.g., 30% on design approval, 40% on development completion, 30% on launch). AgencyPro can automatically generate invoices when each milestone is marked complete, and you can require client approval before a milestone is considered done.
How does AgencyPro handle web development scope changes?
AgencyPro includes a change request workflow where you can document the requested change, estimate additional time and cost, send it to the client for approval, and then automatically adjust the project budget and timeline when approved. This creates a clear audit trail of all scope modifications.
Can my web development clients track project progress?
Absolutely. Clients get access to a branded portal showing their project timeline, current phase, upcoming milestones, and any pending actions they need to take (like approving designs). They can also access shared files, communicate with your team, and review deliverables.
Does AgencyPro support different web development project types?
AgencyPro provides customizable project templates that you can configure for different project types — simple websites, e-commerce builds, custom web applications, WordPress sites. Each template has pre-defined phases, tasks, and milestones that you can customize for your specific workflow.
Monday.com Alternatives for Other Industries
Other Alternatives for Web Development Agencies
Learn more about AgencyPro for Web Development Agencies
View the Web Development Agencies use case page →Stop Managing Web Dev Projects in Generic Boards
AgencyPro gives web development agencies milestone tracking, phased billing, and client approval workflows that Monday.com was never designed to provide.