Monday.com Alternative for Marketing Agencies
Monday.com works well for general project tracking, but marketing agencies need more than colorful boards. You need campaign-specific workflows, client approval processes, retainer billing, and a branded client portal — none of which Monday.com offers natively. AgencyPro was built specifically for agencies like yours.
Why Marketing Agencies Struggle with Monday.com
Monday.com boards become chaotic when managing 15+ active campaigns across multiple clients simultaneously
No way to share campaign progress with clients without giving them access to your internal workspace
Tracking billable hours across retainer clients requires cobbling together Monday + Harvest + QuickBooks
Marketing-specific metrics like campaign ROI and retainer utilization are impossible to track in Monday's reporting
Why Marketing Agencies Switch to AgencyPro
Campaign-Centric Project Management
Organize work by client and campaign instead of generic boards. Track deliverables, deadlines, and team assignments in a structure that mirrors how marketing agencies actually operate. Set up templates for common campaign types — SEO audits, content calendars, PPC launches — and spin up new projects in seconds.
Built-in Client Portal
Give each marketing client their own branded dashboard where they can review deliverables, approve content, track campaign progress, and communicate with your team. No more screenshot-filled emails or confused clients navigating your internal project boards.
Retainer & Campaign Billing
Track hours against retainers automatically, generate invoices based on actual campaign work, and manage recurring billing for monthly retainer clients. Monday.com requires FreshBooks or QuickBooks for basic invoicing — AgencyPro includes it natively.
Marketing Performance Dashboard
See retainer utilization, team capacity, revenue per client, and project profitability in real-time dashboards designed for agency owners. Stop exporting data from Monday boards into spreadsheets just to understand your business health.
Key Features for Marketing Agencies
Multi-Campaign Workspaces
Manage SEO, PPC, content, social, and email campaigns for each client in organized workspaces with custom statuses and workflows.
Client Content Approvals
Share blog posts, ad creatives, and social media content for client review and approval directly within the platform.
Retainer Hour Tracking
Automatically track billable hours against monthly retainer allocations with visual burndown charts and client-facing reports.
Branded Client Reports
Generate white-labeled progress reports for clients showing campaign status, hours used, and deliverables completed.
Integrated Invoicing
Convert tracked time and completed deliverables into professional invoices without leaving the platform or connecting third-party tools.
Team Capacity Planning
See which team members are overloaded and who has bandwidth for new campaigns across all active marketing clients.
“What has made my experience with AgencyPro great is how thoughtfully the whole platform is put together. It replaces the patchwork of tools we used to rely on with one cohesive system.”
— Mrake Angelo Miguel, verified on Trustpilot
Frequently Asked Questions
Can I migrate my marketing projects from Monday.com to AgencyPro?
Yes. AgencyPro provides CSV import tools that map Monday.com board columns to AgencyPro project fields. Most marketing agencies complete their migration within a day. Our onboarding team can also assist with mapping your specific campaign structures and workflows.
Does AgencyPro handle multiple marketing campaigns per client?
Absolutely. Each client can have unlimited projects and campaigns organized in their own workspace. You can create separate projects for SEO, content marketing, paid ads, and social media for the same client, each with their own timelines, budgets, and team assignments.
How does billing work for retainer marketing clients?
AgencyPro lets you set monthly retainer hours per client, track time against those allocations in real-time, and automatically generate invoices based on actual work completed. Clients can see their retainer usage in their portal, and you get alerts when accounts are approaching their hour limits.
Is AgencyPro more affordable than Monday.com for agencies?
For most marketing agencies, yes. Monday.com charges per seat and you still need separate tools for invoicing, time tracking, and client communication. AgencyPro includes all of these features in a single platform, typically saving agencies 40-60% compared to the Monday.com + integrations stack.
Monday.com Alternatives for Other Industries
Other Alternatives for Marketing Agencies
Learn more about AgencyPro for Marketing Agencies
View the Marketing Agencies use case page →Ready to Replace Monday.com with a Real Agency Platform?
Join thousands of marketing agencies that switched from generic project management tools to AgencyPro — purpose-built for how agencies actually work.