Invoicing for Law Firms

Invoicing Software for Law Firms

Law firms require precise invoicing: tracking billable time in 6-minute increments, separating case work from document review, managing retainer billing, and handling contingency fee arrangements. AgencyPro automates law firm invoicing by tracking billable increments, case activities, and document work separately, ensuring you bill accurately for legal services while maintaining detailed time records that meet legal billing standards.

52%
reduction in billing disputes when legal time is tracked in standard increments
28 hours
monthly time saved on invoice creation and time entry reconciliation
96%
client satisfaction when legal invoices show detailed time entries and matter descriptions

Invoicing Built for Law Firms

Law firms face unique billing accuracy and cash flow management challenges that generic tools cannot address. With hourly billing with detailed time narratives and flat-fee arrangements, your team of attorneys, paralegals, legal assistants, and office managers needs a invoicing system that understands capturing detailed billable time narratives across dozens of matters while meeting ethical billing requirements. AgencyPro's invoicing capabilities are designed specifically for service businesses like yours. Rather than forcing you to adapt enterprise software or cobble together freelancer tools, AgencyPro streamlines the process of converting tracked work into professional invoices in a way that matches how law firms actually operate. Creating invoices from tracked time, Managing retainer billing cycles, Tracking payment status, Sending automated reminders — all connected to your client projects and team workflows. The impact of poor billing accuracy and cash flow management compounds quickly for law firms. When you experience revenue leakage and delayed payments, it affects not just your bottom line but your client relationships and team morale. Key metrics like days sales outstanding, invoice accuracy rate, collection rate determine whether your agency thrives or merely survives. AgencyPro gives you the visibility and automation to optimize these metrics and build a more profitable, scalable operation.

Why Law Firms Need Better Invoicing

Legal practices managing case work, client communications, document reviews, and billing across practice areas.

Tracking billable time in 6-minute increments (0.1 hour units) as required by legal billing standards

Separating case work, document review, research, and client communication time for detailed client invoices

Managing retainer billing and tracking retainer balances while also billing for work that exceeds retainer amounts

Billing for different practice areas (litigation, corporate, real estate) with appropriate rate structures and matter codes

How AgencyPro Solves Invoicing for Law Firms

Professional invoicing with time-to-invoice automation, multiple payment gateways, and branded invoice delivery.

Tracks billable time in 6-minute increments (0.1 hour units) as required by legal billing standards, ensuring precise time capture

Separates case work, document review, research, and client communication in invoice line items, providing detailed legal billing

Manages retainer billing and tracks retainer balances, automatically billing for work that exceeds retainer amounts

Supports matter codes and practice area categorization, allowing different billing rates for different types of legal work

Key Benefits for Law Firms

Eliminate Revenue Leakage

Every billable hour and deliverable is automatically captured and converted into invoice line items. No more missed charges from manual invoice creation or forgotten project expenses.

Accelerate Cash Flow

Automated payment reminders, online payment options, and branded invoice delivery reduce the average time from invoice creation to payment receipt.

Professional Client Communication

Branded invoices with detailed breakdowns of work performed build client trust and reduce billing disputes. Clients see exactly what they are paying for.

Reduce Administrative Overhead

What used to take hours of manual invoice creation, data entry, and follow-up now happens automatically from your tracked project work and retainer agreements.

How It Works

1

Track legal work in billable increments

Attorneys and paralegals log time in 6-minute increments (0.1 hours) for case work, document review, research, client meetings, and court appearances, with matter codes assigned

2

Generate detailed legal invoices

Create invoices that show billable time by activity type, matter code, and attorney, with retainer balances tracked and excess work billed separately

3

Send compliant legal invoices

Deliver detailed invoices that meet legal billing standards, showing time entries, matter descriptions, and attorney work, ensuring transparent and compliant legal billing

Frequently Asked Questions

How does AgencyPro handle 6-minute increment billing required by law firms?

AgencyPro tracks time in 6-minute increments (0.1 hour units) as standard for legal billing. When attorneys and paralegals log time, entries are automatically rounded to 0.1 hour increments, ensuring compliance with legal billing standards. Invoices show time entries in these standard increments, providing the detailed time tracking that clients expect from law firms and meeting legal billing requirements.

Can I separate case work from document review and research in invoices?

Yes, AgencyPro lets you categorize legal work by activity type, so case work, document review, research, client communication, court appearances, and deposition prep can be tracked separately. When creating invoices, include these as distinct line items with matter codes, showing clients what they pay for different types of legal work. This detailed billing helps justify legal fees and demonstrates the comprehensive work involved in legal representation.

How do I manage retainer billing and track retainer balances?

AgencyPro supports retainer management and billing. Set up client retainers with initial amounts, then track billable time against retainer balances. When generating invoices, AgencyPro automatically applies time to retainer balances first, then bills for work that exceeds retainer amounts. Clients see retainer usage and excess billing clearly, ensuring transparent retainer management throughout legal engagements.

What if I need different billing rates for different practice areas or attorneys?

AgencyPro supports matter codes and practice area categorization, allowing different billing rates for different types of legal work. You can also set different rates by attorney or staff member, reflecting experience levels and expertise. When creating invoices, time is billed at appropriate rates based on matter type, practice area, or attorney, ensuring accurate legal billing that reflects the value of different legal services.

Automate law firm invoicing

Join law firms using AgencyPro to streamline legal invoicing with precise time tracking. See how detailed billing improves client relationships and reduces billing disputes.