Time Tracking for Law Firms

Time Tracking Software for Law Firms

Law firms require precise time tracking in 6-minute increments for accurate billing, with support for LEDES billing codes and trust accounting compliance. Professional time tracking helps law firms bill accurately for case work, research, client meetings, and court time while maintaining compliance with legal billing standards.

45%
More billable hours captured
50%
Faster time entry with 6-minute increments
98%
LEDES billing code compliance rate

Time Tracking Built for Law Firms

Law firms face unique challenges around time tracking accuracy and billable hour capture that generic tools cannot address. With hourly billing with detailed time narratives and flat-fee arrangements, your team of attorneys, paralegals, legal assistants, and office managers needs a time tracking system that understands capturing detailed billable time narratives across dozens of matters while meeting ethical billing requirements. AgencyPro's time tracking capabilities are designed specifically for service businesses like yours. Rather than forcing you to adapt enterprise software or cobble together freelancer tools, AgencyPro streamlines the process of logging hours accurately across clients and projects in a way that matches how law firms actually operate. Tracking billable hours per project, Monitoring retainer utilization, Generating timesheet reports, Analyzing team productivity — all connected to your client projects and team workflows. The impact of poor time tracking and ensuring all billable work is captured compounds quickly for law firms. When lost billable hours and inaccurate project costing become the norm, it affects not just your bottom line but your client relationships and team morale. Key metrics like billable utilization rate, time capture accuracy, cost per project hour determine whether your agency thrives or merely survives. AgencyPro gives you the visibility and automation to optimize these metrics and build a more profitable, scalable operation.

Why Law Firms Need Better Time Tracking

Legal practices managing case work, client communications, document reviews, and billing across practice areas.

Tracking time in 6-minute increments (standard legal billing unit) across multiple cases

Measuring hours for legal research, document preparation, and case strategy

Capturing time for client meetings, court appearances, and travel time

Documenting hours with proper LEDES billing codes for client invoicing and compliance

How AgencyPro Solves Time Tracking for Law Firms

Smart time tracking with project-level timers, billable/non-billable categorization, and team timesheets.

Track time in 6-minute increments with automatic rounding to meet legal billing standards

Associate time entries with LEDES billing codes for compliant client invoicing

Categorize time by activity type (research, drafting, meetings, court) for detailed billing

Generate reports showing time allocation across cases and matter types for profitability insights

Key Benefits for Law Firms

Capture Every Billable Hour

Multiple tracking methods — timers, manual entry, and weekly timesheets — ensure no billable work goes unrecorded. Integration with project tasks means time is always allocated correctly.

Real-Time Retainer Visibility

Monitor how many retainer hours each client has used in real-time. Get alerts before clients exceed their allocations so you can manage scope and expectations proactively.

Accurate Project Costing

Understand the true cost of every project by tracking time at the task and phase level. Compare estimated hours versus actual to improve future project pricing and estimates.

Team Productivity Insights

See billable utilization rates per team member, identify capacity for new work, and understand how time is distributed across clients and project types.

How It Works

1

Start Timer for Legal Work

Begin tracking time when starting work on any case or matter, with automatic client and matter association and 6-minute increment tracking.

2

Assign LEDES Codes

Time entries are automatically categorized with appropriate LEDES billing codes for compliant invoicing and client reporting.

3

Bill and Report

Export time data to legal billing systems showing exactly what legal work was performed, with detailed breakdowns by matter and activity type.

Frequently Asked Questions

How does 6-minute increment billing work?

The system automatically rounds time entries to the nearest 6-minute increment (0.1 hour), which is the standard billing unit in legal practice. For example, 7 minutes of work bills as 0.2 hours (12 minutes), and 23 minutes bills as 0.4 hours (24 minutes). This ensures compliance with legal billing standards and simplifies time entry for attorneys.

Can we track time separately for different matter types (litigation, corporate, real estate)?

Yes, you can create separate matter types and associate time entries with specific matters. The system tracks time by matter type, helping you understand profitability across different practice areas. Many law firms bill different rates for different matter types, and the system supports this with matter-based billing rules.

How do we handle time tracking for trust accounting and client retainers?

The system integrates with trust accounting to track time against client retainers. You can see how much time has been billed against retainer balances and when retainers need to be replenished. Time entries are automatically associated with the correct client account, ensuring compliance with trust accounting requirements.

What about tracking time for legal research and document review?

Create separate time categories for legal research, document drafting, document review, and case strategy. Research and document review can be time-intensive activities that should be tracked separately from client meetings and court time. The system allows you to see time spent on each activity type, helping you understand case costs and bill clients accurately.

Track Legal Time with Precision

Ensure every billable minute is properly tracked in 6-minute increments with LEDES compliance. Improve your law firm's profitability with accurate time tracking.