Invoicing for WordPress Agencies

Invoicing Software for WordPress Agencies

WordPress agencies need invoicing that separates initial site setup and theme development from ongoing maintenance, plugin customization, and hosting management. AgencyPro automates WordPress invoicing by tracking setup, development, customization, and maintenance separately, ensuring you bill accurately for each service while managing retainer-based maintenance alongside project work.

41%
reduction in billing questions when WordPress services are clearly separated
16 hours
monthly time saved on invoice creation and maintenance reconciliation
90%
client satisfaction when invoices show WordPress development and maintenance value

Invoicing Built for WordPress Agencies

Wordpress agencies face unique billing accuracy and cash flow management challenges that generic tools cannot address. With project-based builds plus monthly maintenance retainers, your team of WordPress developers, designers, content managers, and support staff needs a invoicing system that understands managing both one-time site builds and ongoing maintenance retainers for dozens of WordPress installations. AgencyPro's invoicing capabilities are designed specifically for service businesses like yours. Rather than forcing you to adapt enterprise software or cobble together freelancer tools, AgencyPro streamlines the process of converting tracked work into professional invoices in a way that matches how wordpress agencies actually operate. Creating invoices from tracked time, Managing retainer billing cycles, Tracking payment status, Sending automated reminders — all connected to your client projects and team workflows. The impact of poor billing accuracy and cash flow management compounds quickly for wordpress agencies. When you experience revenue leakage and delayed payments, it affects not just your bottom line but your client relationships and team morale. Key metrics like days sales outstanding, invoice accuracy rate, collection rate determine whether your agency thrives or merely survives. AgencyPro gives you the visibility and automation to optimize these metrics and build a more profitable, scalable operation.

Why WordPress Agencies Need Better Invoicing

Agencies specializing in WordPress design, development, maintenance, and optimization.

Separating WordPress site setup and theme development project billing from ongoing maintenance and support retainers

Tracking billable hours for plugin customization and theme modifications separately from initial site development

Managing hosting and maintenance retainer invoicing while also billing for new feature additions and site enhancements

Billing for WordPress updates, security patches, and backups separately from content updates and client-requested changes

How AgencyPro Solves Invoicing for WordPress Agencies

Professional invoicing with time-to-invoice automation, multiple payment gateways, and branded invoice delivery.

Handles both project-based WordPress development invoicing and retainer-based maintenance billing in the same system

Tracks theme development, plugin customization, and maintenance work separately, ensuring each WordPress service is properly invoiced

Manages retainer invoicing for ongoing maintenance while also supporting project-based billing for new development work

Separates hosting costs and maintenance tasks from development work in invoice line items, showing clients where WordPress budget goes

Key Benefits for WordPress Agencies

Eliminate Revenue Leakage

Every billable hour and deliverable is automatically captured and converted into invoice line items. No more missed charges from manual invoice creation or forgotten project expenses.

Accelerate Cash Flow

Automated payment reminders, online payment options, and branded invoice delivery reduce the average time from invoice creation to payment receipt.

Professional Client Communication

Branded invoices with detailed breakdowns of work performed build client trust and reduce billing disputes. Clients see exactly what they are paying for.

Reduce Administrative Overhead

What used to take hours of manual invoice creation, data entry, and follow-up now happens automatically from your tracked project work and retainer agreements.

How It Works

1

Track WordPress work by service type

Team members log time spent on site setup, theme development, plugin customization, maintenance, updates, and content changes, with service types tracked separately

2

Generate project and retainer invoices

Create invoices for WordPress development projects (setup, theme work, plugin customization) plus separate retainer invoices for ongoing maintenance and hosting

3

Send detailed WordPress invoices

Deliver invoices that show development work completed, customizations made, maintenance tasks performed, and hosting services provided, demonstrating comprehensive WordPress value

Frequently Asked Questions

How does AgencyPro separate WordPress development projects from maintenance retainers?

AgencyPro supports both project-based and retainer billing. Create separate project invoices for WordPress site setup, theme development, and plugin customization, then set up monthly retainer invoices for ongoing maintenance, updates, backups, and hosting management. Clients see clear separation between one-time development work and ongoing WordPress maintenance services, avoiding confusion about what's included in each billing type.

Can I bill differently for theme development versus plugin customization?

Yes, AgencyPro lets you categorize WordPress work by type, so site setup, theme development, plugin customization, and maintenance can be tracked separately. When creating invoices, include these as distinct line items with different billing rates if needed, showing clients what they pay for different types of WordPress development. This separation helps justify WordPress pricing and demonstrates the different skills and time required for various WordPress services.

How do I invoice for hosting costs separately from WordPress development and maintenance?

AgencyPro supports line items beyond time-based billing, so you can add hosting costs, domain renewals, and third-party plugin licenses as separate invoice line items. These can be marked as pass-through costs or include markup, giving you flexibility to bill hosting separately from WordPress development and maintenance. This separation helps clients understand what they pay for hosting infrastructure versus WordPress services.

What if clients want to see which plugins were customized or which maintenance tasks were performed?

AgencyPro invoices support detailed line items and descriptions. When creating invoices from tracked WordPress work, you can add notes specifying which themes were developed, which plugins were customized, which updates were applied, or which maintenance tasks were completed. This level of detail helps clients understand the scope of WordPress work completed and justifies WordPress service pricing, leading to better client relationships and fewer billing questions.

Streamline WordPress agency invoicing

Join WordPress agencies using AgencyPro to automate invoicing from tracked WordPress work. See how detailed billing improves client relationships and reduces disputes.