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Time Tracking Software for WordPress Agencies
WordPress agencies handle theme development, plugin customization, site maintenance, and client training that requires careful time tracking. Professional time tracking helps WordPress agencies bill accurately for development work, customization, and ongoing maintenance while maintaining profitability on WordPress projects.
Time Tracking Built for WordPress Agencies
Why WordPress Agencies Need Better Time Tracking
Agencies specializing in WordPress design, development, maintenance, and optimization.
Tracking time spent on theme development, plugin customization, and site setup
Measuring hours for WordPress updates, security maintenance, and backup management
Capturing time for client training, content migration, and site optimization
Distinguishing between billable development time and non-billable administrative tasks
How AgencyPro Solves Time Tracking for WordPress Agencies
Smart time tracking with project-level timers, billable/non-billable categorization, and team timesheets.
Track time by WordPress activity type (development, customization, maintenance, training) for detailed billing
Monitor time spent per site and project type to optimize pricing and identify scope creep
Categorize time by deliverable (theme, plugin, content, training) for accurate service pricing
Generate reports showing time allocation across clients and WordPress activities for profitability insights
Key Benefits for WordPress Agencies
Capture Every Billable Hour
Multiple tracking methods — timers, manual entry, and weekly timesheets — ensure no billable work goes unrecorded. Integration with project tasks means time is always allocated correctly.
Real-Time Retainer Visibility
Monitor how many retainer hours each client has used in real-time. Get alerts before clients exceed their allocations so you can manage scope and expectations proactively.
Accurate Project Costing
Understand the true cost of every project by tracking time at the task and phase level. Compare estimated hours versus actual to improve future project pricing and estimates.
Team Productivity Insights
See billable utilization rates per team member, identify capacity for new work, and understand how time is distributed across clients and project types.
How It Works
Track WordPress Activities
Start timers for theme development, plugin work, site maintenance, or client training with automatic project categorization.
Monitor Project Time
Associate time entries with specific WordPress sites, themes, or plugins to track development progress and billing.
Bill and Report
Export time data to invoices showing exactly what WordPress work was performed, with detailed breakdowns by activity type and site.
Frequently Asked Questions
How do we track time for WordPress site migrations and content transfers?
Create separate time categories for migration work, including content transfer, database migration, and DNS configuration. Migration work can be time-intensive and is often billed separately from regular development. Tracking this time helps you price migration services accurately and identify clients who require extensive migration support.
Can we track time separately for WordPress development vs maintenance vs training?
Yes, you can create separate time categories for new development, customization, maintenance (updates, backups, security), and client training. This helps you understand how much time each activity type takes and price your WordPress services more accurately. Many agencies bill maintenance separately or include it in retainer packages.
How do we handle time tracking for WordPress plugin conflicts and troubleshooting?
Track all troubleshooting time, including time spent diagnosing plugin conflicts, compatibility issues, and performance problems. This work is often unpredictable and can take significant time. The system allows you to see time spent on troubleshooting versus new development, helping you identify problematic sites and adjust your pricing or support policies accordingly.
What about tracking time for WordPress client training and documentation?
Create separate categories for training sessions, documentation creation, and ongoing client support. Many WordPress agencies include basic training in project packages but bill additional training separately. Tracking this time helps you understand the true cost of client onboarding and price training services appropriately.
Time Tracking for Other Industries
Time Tracking Software for Marketing Agencies
Digital and traditional marketing firms managing campaigns, content, and strategy for multiple clients.
Time Tracking Software for SEO Agencies
Search engine optimization firms tracking rankings, building links, and optimizing websites for organic traffic.
Time Tracking Software for PPC Agencies
Pay-per-click agencies managing Google Ads, Meta Ads, and multi-platform paid advertising campaigns.
Time Tracking Software for Social Media Agencies
Agencies managing social content, community engagement, and social advertising across platforms.
Time Tracking Software for Content Agencies
Content marketing firms producing blogs, whitepapers, video scripts, and editorial content for brands.
Time Tracking Software for PR Agencies
Public relations firms managing media outreach, crisis communications, and brand reputation.
More AgencyPro Solutions for WordPress Agencies
Invoicing Software for WordPress Agencies
Professional invoicing with time-to-invoice automation, multiple payment gateways, and branded invoice delivery.
Client Portal for WordPress Agencies
Branded client-facing portal for project updates, file sharing, approvals, and transparent communication.
Project Management Software for WordPress Agencies
Agency-focused project management with task boards, deadlines, team assignments, and client collaboration.
CRM Software for WordPress Agencies
Client relationship management built for service businesses with deal pipeline, contact management, and client lifecycle tracking.
Reporting & Analytics Software for WordPress Agencies
Real-time dashboards and automated reports covering revenue, profitability, utilization, and project performance.
Recurring Billing Software for WordPress Agencies
Automated subscription and retainer billing with payment processing, dunning management, and revenue recognition.
Track WordPress Time Precisely
Ensure every hour of WordPress work is properly tracked and billed. Start tracking time accurately and improve your agency's profitability today.