Time Tracking for WordPress Agencies

Time Tracking Software for WordPress Agencies

WordPress agencies handle theme development, plugin customization, site maintenance, and client training that requires careful time tracking. Professional time tracking helps WordPress agencies bill accurately for development work, customization, and ongoing maintenance while maintaining profitability on WordPress projects.

42%
More billable hours captured
28%
Better WordPress project visibility
90%
Accuracy in WordPress project estimates

Time Tracking Built for WordPress Agencies

Wordpress agencies face unique challenges around time tracking accuracy and billable hour capture that generic tools cannot address. With project-based builds plus monthly maintenance retainers, your team of WordPress developers, designers, content managers, and support staff needs a time tracking system that understands managing both one-time site builds and ongoing maintenance retainers for dozens of WordPress installations. AgencyPro's time tracking capabilities are designed specifically for service businesses like yours. Rather than forcing you to adapt enterprise software or cobble together freelancer tools, AgencyPro streamlines the process of logging hours accurately across clients and projects in a way that matches how wordpress agencies actually operate. Tracking billable hours per project, Monitoring retainer utilization, Generating timesheet reports, Analyzing team productivity — all connected to your client projects and team workflows. The impact of poor time tracking and ensuring all billable work is captured compounds quickly for wordpress agencies. When lost billable hours and inaccurate project costing become the norm, it affects not just your bottom line but your client relationships and team morale. Key metrics like billable utilization rate, time capture accuracy, cost per project hour determine whether your agency thrives or merely survives. AgencyPro gives you the visibility and automation to optimize these metrics and build a more profitable, scalable operation.

Why WordPress Agencies Need Better Time Tracking

Agencies specializing in WordPress design, development, maintenance, and optimization.

Tracking time spent on theme development, plugin customization, and site setup

Measuring hours for WordPress updates, security maintenance, and backup management

Capturing time for client training, content migration, and site optimization

Distinguishing between billable development time and non-billable administrative tasks

How AgencyPro Solves Time Tracking for WordPress Agencies

Smart time tracking with project-level timers, billable/non-billable categorization, and team timesheets.

Track time by WordPress activity type (development, customization, maintenance, training) for detailed billing

Monitor time spent per site and project type to optimize pricing and identify scope creep

Categorize time by deliverable (theme, plugin, content, training) for accurate service pricing

Generate reports showing time allocation across clients and WordPress activities for profitability insights

Key Benefits for WordPress Agencies

Capture Every Billable Hour

Multiple tracking methods — timers, manual entry, and weekly timesheets — ensure no billable work goes unrecorded. Integration with project tasks means time is always allocated correctly.

Real-Time Retainer Visibility

Monitor how many retainer hours each client has used in real-time. Get alerts before clients exceed their allocations so you can manage scope and expectations proactively.

Accurate Project Costing

Understand the true cost of every project by tracking time at the task and phase level. Compare estimated hours versus actual to improve future project pricing and estimates.

Team Productivity Insights

See billable utilization rates per team member, identify capacity for new work, and understand how time is distributed across clients and project types.

How It Works

1

Track WordPress Activities

Start timers for theme development, plugin work, site maintenance, or client training with automatic project categorization.

2

Monitor Project Time

Associate time entries with specific WordPress sites, themes, or plugins to track development progress and billing.

3

Bill and Report

Export time data to invoices showing exactly what WordPress work was performed, with detailed breakdowns by activity type and site.

Frequently Asked Questions

How do we track time for WordPress site migrations and content transfers?

Create separate time categories for migration work, including content transfer, database migration, and DNS configuration. Migration work can be time-intensive and is often billed separately from regular development. Tracking this time helps you price migration services accurately and identify clients who require extensive migration support.

Can we track time separately for WordPress development vs maintenance vs training?

Yes, you can create separate time categories for new development, customization, maintenance (updates, backups, security), and client training. This helps you understand how much time each activity type takes and price your WordPress services more accurately. Many agencies bill maintenance separately or include it in retainer packages.

How do we handle time tracking for WordPress plugin conflicts and troubleshooting?

Track all troubleshooting time, including time spent diagnosing plugin conflicts, compatibility issues, and performance problems. This work is often unpredictable and can take significant time. The system allows you to see time spent on troubleshooting versus new development, helping you identify problematic sites and adjust your pricing or support policies accordingly.

What about tracking time for WordPress client training and documentation?

Create separate categories for training sessions, documentation creation, and ongoing client support. Many WordPress agencies include basic training in project packages but bill additional training separately. Tracking this time helps you understand the true cost of client onboarding and price training services appropriately.

Track WordPress Time Precisely

Ensure every hour of WordPress work is properly tracked and billed. Start tracking time accurately and improve your agency's profitability today.