Reporting for PR Agencies

Reporting & Analytics Software for PR Agencies

PR agencies need to demonstrate media coverage and reach to clients while tracking their own profitability on PR campaigns. Our reporting software provides dashboards showing media placements, reach metrics, sentiment analysis, and project profitability. Generate client reports automatically and make data-driven decisions about PR strategy and resource allocation.

74%
Less time on reporting
35%
Higher PR margins
44%
Better client retention

Reporting Built for PR Agencies

Pr agencies face unique reporting challenges when trying to understand business health and make data-driven decisions that generic tools cannot address. With monthly retainers and project-based campaigns, your team of publicists, media relations specialists, content creators, and account managers needs a reporting system that understands coordinating time-sensitive media outreach across multiple client campaigns and publications. AgencyPro's reporting capabilities are designed specifically for service businesses like yours. Rather than forcing you to adapt enterprise software or cobble together freelancer tools, AgencyPro streamlines the collection, analysis, and visualization of agency performance data in a way that matches how pr agencies actually operate. Generating financial reports, Analyzing team productivity, Monitoring client health, Tracking business KPIs — all connected to your client projects and team workflows. The impact of poor business health visibility and making data-driven decisions compounds quickly for pr agencies. When your team is flying blind without actionable metrics to guide growth decisions, it affects not just your bottom line but your client relationships and team morale. Key metrics like revenue per employee, project margins, client retention rate determine whether your agency thrives or merely survives. AgencyPro gives you the visibility and automation to optimize these metrics and build a more profitable, scalable operation.

Why PR Agencies Need Better Reporting

Public relations firms managing media outreach, crisis communications, and brand reputation.

PR performance reports require manual data collection from media monitoring tools

PR campaign profitability is unclear when PR time and client revenue aren't tracked together

Team utilization across multiple PR clients is invisible, making capacity planning difficult

Revenue forecasting is inaccurate without visibility into active PR campaigns and renewal probabilities

How AgencyPro Solves Reporting for PR Agencies

Real-time dashboards and automated reports covering revenue, profitability, utilization, and project performance.

Generate automated PR reports showing media coverage, reach, and sentiment analysis without manual data compilation

Track PR campaign profitability by comparing client revenue to PR time and costs across all active campaigns

Monitor team utilization rates to identify capacity, balance PR workloads, and optimize resource allocation

Forecast revenue accurately by tracking active PR campaign values, renewal probabilities, and pipeline opportunities

Key Benefits for PR Agencies

See Your True Profitability

Understand margins at the project, client, and service-type level. Stop guessing which work is profitable and start making pricing and staffing decisions based on real data.

Monitor Team Performance

Track utilization rates, billable hours, and productivity trends across your team. Identify when to hire, who needs support, and where training investments will pay off.

Client Health Dashboard

See retainer utilization, satisfaction indicators, and revenue trends per client. Catch at-risk accounts before they churn and identify expansion opportunities.

Data-Driven Growth Planning

Revenue forecasting, pipeline analytics, and capacity planning dashboards give you the visibility needed to set realistic growth targets and execute on them.

How It Works

1

Performance Tracking

Automatically collect media coverage data, reach metrics, and PR time from integrated media monitoring and time tracking

2

Dashboard Analysis

View real-time dashboards showing media coverage, reach, profitability, utilization, and revenue forecasts

3

Client Reporting

Generate and share automated PR reports with media coverage, reach, and PR insights

Frequently Asked Questions

How does reporting help with PR performance reports?

Reporting software automatically compiles media coverage data, reach metrics, and PR activities into professional PR reports. You can schedule reports to be generated and shared automatically, saving hours of manual work. Reports can include media placements, reach, sentiment analysis, and PR insights tailored to each client. This ensures clients always see their PR value and reduces reporting workload.

Can you track PR campaign profitability?

Yes, reporting software combines PR client revenue with time tracking and PR costs to show true profitability. You can see which PR campaigns are profitable, which are breaking even, and which need pricing adjustments. This helps you identify profitable client types, optimize PR delivery, and make data-driven decisions about which clients to prioritize. Profitability reports show margins by client, campaign type, and PR activity.

How does this help with team utilization?

Utilization reports show how much time each team member spends on PR work versus other activities. You can see which team members are overloaded with PR tasks, which have capacity, and identify utilization trends over time. This helps you balance PR workloads, prevent burnout, and optimize resource allocation across campaigns. Target utilization rates help you plan hiring and capacity for PR work.

What about revenue forecasting for PR agencies?

Revenue reports combine active PR campaign values with renewal probabilities and pipeline opportunities to forecast future revenue. You can see revenue projections for the next quarter or year based on active campaigns, expected renewals, and pipeline conversion rates. This helps you plan resources, set goals, and make strategic decisions about PR business growth.

Show PR Impact

Stop manually compiling PR reports. See how reporting software helps PR agencies demonstrate media coverage and improve profitability.