Time Tracking Software for Video Production Companies

A single video shoot day might involve 8 hours of on-set production but 40+ hours of editing, color grading, and sound design that happen over the following weeks — and it all needs to be tracked against the original estimate. With project-based with pre-production, production, and post-production phases, your producers, videographers, editors, and motion graphics artists switch contexts dozens of times per day — and without precise time tracking, those fragmented hours are the first revenue to disappear from your bottom line. A single video project might involve a producer scripting for two hours, a location scout spending half a day at three venues, a crew shooting for eight hours, and an editor spending forty hours in Premiere Pro or DaVinci Resolve. AgencyPro tracks each contributor's time against the correct production phase, automatically separating pre-production planning from shoot days and the extended post-production editing process that follows. Post-production consistently accounts for three to five times more hours than the actual shoot, yet many production companies scope projects based on shoot-day complexity alone. Color grading, sound mixing, motion graphics, and client revision rounds pile up untracked. AgencyPro reveals the true post-production cost per project, giving you the data to build accurate bids that account for every hour between wrap and final delivery.