Reporting for Architecture Firms

Reporting & Analytics Software for Architecture Firms

Architecture firms need to track project profitability and design costs while demonstrating architectural value to clients. Our reporting software provides dashboards showing project profitability, design time costs, team utilization, and revenue forecasts. Generate client reports automatically and make data-driven decisions about pricing, resource allocation, and project selection.

76%
Less time on reporting
39%
Higher architecture margins
42%
Better pricing decisions

Reporting Built for Architecture Firms

Architecture firms face unique reporting challenges when trying to understand business health and make data-driven decisions that generic tools cannot address. With phased fees based on project milestones (schematic, DD, CD, CA), your team of architects, designers, drafters, and project managers needs a reporting system that understands managing long-duration projects with multiple design phases, regulatory approvals, and coordination with contractors. AgencyPro's reporting capabilities are designed specifically for service businesses like yours. Rather than forcing you to adapt enterprise software or cobble together freelancer tools, AgencyPro streamlines the collection, analysis, and visualization of agency performance data in a way that matches how architecture firms actually operate. Generating financial reports, Analyzing team productivity, Monitoring client health, Tracking business KPIs — all connected to your client projects and team workflows. The impact of poor business health visibility and making data-driven decisions compounds quickly for architecture firms. When your team is flying blind without actionable metrics to guide growth decisions, it affects not just your bottom line but your client relationships and team morale. Key metrics like revenue per employee, project margins, client retention rate determine whether your agency thrives or merely survives. AgencyPro gives you the visibility and automation to optimize these metrics and build a more profitable, scalable operation.

Why Architecture Firms Need Better Reporting

Architectural practices managing design phases, client presentations, permit processes, and construction administration.

Architecture project profitability is unclear when design time and project revenue aren't tracked together

Design costs across multiple architecture projects are invisible, making pricing decisions difficult

Team utilization across design phases is invisible, making capacity planning difficult

Revenue forecasting is inaccurate without visibility into active architecture projects and pipeline opportunities

How AgencyPro Solves Reporting for Architecture Firms

Real-time dashboards and automated reports covering revenue, profitability, utilization, and project performance.

Track architecture project profitability by comparing project revenue to design time and costs across all active projects

Monitor design time costs by phase (schematic design, design development, construction documents) to identify cost drivers and optimize pricing

Monitor team utilization rates to identify capacity, balance architecture workloads, and optimize resource allocation

Forecast revenue accurately by tracking active architecture project values, pipeline opportunities, and completion probabilities

Key Benefits for Architecture Firms

See Your True Profitability

Understand margins at the project, client, and service-type level. Stop guessing which work is profitable and start making pricing and staffing decisions based on real data.

Monitor Team Performance

Track utilization rates, billable hours, and productivity trends across your team. Identify when to hire, who needs support, and where training investments will pay off.

Client Health Dashboard

See retainer utilization, satisfaction indicators, and revenue trends per client. Catch at-risk accounts before they churn and identify expansion opportunities.

Data-Driven Growth Planning

Revenue forecasting, pipeline analytics, and capacity planning dashboards give you the visibility needed to set realistic growth targets and execute on them.

How It Works

1

Time & Cost Tracking

Automatically collect design time, project costs, and revenue data from integrated time tracking and invoicing

2

Dashboard Analysis

View real-time dashboards showing project profitability, design costs by phase, utilization, and revenue forecasts

3

Client Reporting

Generate and share automated architecture reports with design milestones, deliverables, and satisfaction metrics

Frequently Asked Questions

How does reporting help with architecture project profitability?

Reporting software combines architecture project revenue with time tracking and design costs to show true profitability. You can see which architecture projects are profitable, which are breaking even, and which are losing money. This helps you identify profitable project types, adjust pricing, and make data-driven decisions about which projects to take on. Profitability reports show margins by project, client, and design phase.

Can you track design costs by phase?

Yes, you can track design costs separately for schematic design, design development, and construction documents phases. This helps you identify which phases are driving costs and optimize pricing accordingly. You can see cost trends over time and compare costs across different project types. This helps you estimate future projects more accurately and control design budgets.

How does this help with team utilization?

Utilization reports show how much time each architect spends on billable design work versus non-billable activities. You can see which architects are overloaded, which have capacity, and identify utilization trends over time. This helps you balance architecture workloads, prevent burnout, and optimize resource allocation across projects. Target utilization rates help you plan hiring and capacity.

What about revenue forecasting for architecture firms?

Revenue reports combine active architecture project values with pipeline opportunities and completion probabilities to forecast future revenue. You can see revenue projections for the next quarter or year based on active projects, expected completions, and pipeline conversion rates. This helps you plan resources, set goals, and make strategic decisions about architecture business growth.

Improve Architecture Profitability

Stop guessing about project profitability. See how reporting software helps architecture firms track margins and optimize pricing.