Time Tracking Software for Architecture Firms
Architecture projects involve extensive design phases, client collaboration, site visits, and construction administration that span months or years. Professional time tracking helps architecture firms bill accurately for design work, consultations, and construction administration while maintaining profitability on architectural projects.
Time Tracking Built for Architecture Firms
Why Architecture Firms Need Better Time Tracking
Architectural practices managing design phases, client presentations, permit processes, and construction administration.
Tracking time spent on design phases (schematic design, design development, construction documents)
Measuring hours for client meetings, presentations, and design revisions
Capturing time for site visits, construction administration, and field observation
Documenting hours spent on different project phases for accurate billing and project management
How AgencyPro Solves Time Tracking for Architecture Firms
Smart time tracking with project-level timers, billable/non-billable categorization, and team timesheets.
Track time by architecture phase (schematic, design development, construction docs, CA) for detailed billing
Monitor time spent per project phase to optimize pricing and identify scope creep
Categorize time by activity (design, meetings, site visits, documentation) for accurate service pricing
Generate reports showing time allocation across projects and phases for profitability insights
Key Benefits for Architecture Firms
Capture Every Billable Hour
Multiple tracking methods — timers, manual entry, and weekly timesheets — ensure no billable work goes unrecorded. Integration with project tasks means time is always allocated correctly.
Real-Time Retainer Visibility
Monitor how many retainer hours each client has used in real-time. Get alerts before clients exceed their allocations so you can manage scope and expectations proactively.
Accurate Project Costing
Understand the true cost of every project by tracking time at the task and phase level. Compare estimated hours versus actual to improve future project pricing and estimates.
Team Productivity Insights
See billable utilization rates per team member, identify capacity for new work, and understand how time is distributed across clients and project types.
How It Works
Track Architecture Activities
Start timers for design work, client meetings, site visits, or construction administration with automatic project and phase categorization.
Monitor Project Phases
Associate time entries with specific architecture phases (SD, DD, CD, CA) to track project progress and billing.
Bill and Report
Export time data to invoices showing exactly what architecture work was performed, with detailed breakdowns by phase and activity type.
Frequently Asked Questions
How do we track time for architecture projects that span multiple years?
Create project-based time entries that can span extended periods, with the ability to organize time by architecture phase (schematic design, design development, construction documents, construction administration). The system aggregates all time spent on a project across all phases, ensuring all architecture hours are captured and billed correctly, even for long-term projects.
Can we track time separately for design work vs construction administration?
Yes, you can create separate time categories for design phases versus construction administration work. Design work (schematic design, design development, construction documents) is typically billed at different rates than construction administration (site visits, RFI responses, change orders). Tracking this time separately helps you understand the true cost of each project phase and price architectural services accurately.
How do we handle time tracking for site visits and field observation?
Use mobile apps to track time during site visits, with the ability to add photos and notes directly from the field. Site visit time can be tracked separately from office-based design work, and the system allows you to see time spent on different types of site visits (pre-construction, progress, punch list, etc.). Many architecture firms bill site visits at different rates or include a set number in project estimates.
What about tracking time for architecture revisions and change orders?
Track all revision time separately from initial design work, including time spent on change orders and design modifications. The system allows you to see time spent per revision round, helping you identify clients who require excessive revisions and adjust your pricing or revision policies accordingly. Change order time is often billed separately from base project work.
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More AgencyPro Solutions for Architecture Firms
Invoicing Software for Architecture Firms
Professional invoicing with time-to-invoice automation, multiple payment gateways, and branded invoice delivery.
Client Portal for Architecture Firms
Branded client-facing portal for project updates, file sharing, approvals, and transparent communication.
Project Management Software for Architecture Firms
Agency-focused project management with task boards, deadlines, team assignments, and client collaboration.
CRM Software for Architecture Firms
Client relationship management built for service businesses with deal pipeline, contact management, and client lifecycle tracking.
Reporting & Analytics Software for Architecture Firms
Real-time dashboards and automated reports covering revenue, profitability, utilization, and project performance.
Recurring Billing Software for Architecture Firms
Automated subscription and retainer billing with payment processing, dunning management, and revenue recognition.
Track Architecture Time Accurately
Ensure every hour of architecture work is properly tracked and billed. Improve your architecture firm's profitability with accurate time tracking.