GoHighLevel Alternative for Design Agencies
GoHighLevel was built for lead generation and marketing automation — it has zero features for managing design projects, creative reviews, or revision workflows. If your design agency adopted GHL hoping for an all-in-one platform, you've likely discovered it can't track design briefs, manage revision rounds, or coordinate your creative team's workload. AgencyPro replaces the gap with purpose-built creative project management, visual proofing, and integrated billing.
If you're a Design agency looking for an alternative to GoHighLevel, you're not alone. Many Design teams switch when they outgrow GHL's capabilities — particularly around no real project management or task tracking. AgencyPro is purpose-built for agencies like yours, combining project management, client portals, and billing into one platform.
Why Design Agencies Struggle with GoHighLevel
GoHighLevel has no concept of design projects, creative briefs, or revision workflows — design teams end up running their actual work in Trello or spreadsheets alongside GHL
Client review and approval of logos, brand concepts, and website mockups is impossible within GHL because it was built for marketing funnels, not creative asset delivery
GHL's CRM and pipeline features track leads, not design project phases like concepting, design, revisions, and final delivery with proper handoffs and deadlines
Design agencies paying $297-$497/month for GHL are subsidizing funnel builders, SMS marketing, and reputation tools they never use while still lacking basic project management
Why Design Agencies Switch to AgencyPro
Creative Project Structure
Design agencies need projects organized by phase — brief, concepting, design, revisions, production, delivery. AgencyPro provides this structure natively with templates for logo projects, brand identities, packaging, web design, and more. Each phase has tasks, assignments, deadlines, and client approval gates that keep creative work moving forward predictably.
Visual Proofing & Client Approvals
GoHighLevel can't show a client a logo concept and collect structured feedback. AgencyPro lets you upload design files, share them with clients in a branded portal, collect comments on specific designs, and get formal approval before moving to the next phase. No more email chains with "attached v5_final_REVISED.pdf" because all feedback lives in one place.
Revision Round Management
Design agencies live and die by revision management. AgencyPro tracks revision rounds per deliverable against contractual limits, separates revision time from original design time in your tracking, and alerts both your team and the client when included rounds are exhausted. This protects your margins from the endless revision trap that GHL can't even see.
Design Team Capacity Planning
GHL knows nothing about your design team's workload. AgencyPro shows which designers, art directors, and production artists have bandwidth across all active projects. Assign new work based on actual availability and skill sets, prevent burnout from invisible overallocation, and plan hiring decisions with real utilization data.
AgencyPro vs GoHighLevel: Key Feature Comparison
Design Brief Management
Create structured creative briefs with brand guidelines, reference materials, target audience, and deliverable specifications that clients submit and approve before work begins.
Revision Tracking
Track revision rounds per deliverable against contractual limits. Log revision time separately from original design work and automatically flag when included revisions are exhausted.
File Version Control
Upload multiple design file versions with clear numbering. Clients always see the latest version in their portal while your team can reference any previous iteration.
White-Label Client Portal
Brand every client touchpoint with your design agency's identity — logo, colors, custom domain. Clients interact with your brand, reinforcing the premium experience you deliver.
Project Budget Tracking
Monitor hours and costs per design project in real-time. Set budget caps, receive alerts when projects approach limits, and prevent scope creep before it destroys profitability.
Milestone Invoicing
Bill by design phase — deposit on signing, payment on concept approval, final payment on delivery. AgencyPro generates invoices tied to completed milestones automatically.
Key Features for Design Agencies
Design Brief Management
Create structured creative briefs with brand guidelines, reference materials, target audience, and deliverable specifications that clients submit and approve before work begins.
Revision Tracking
Track revision rounds per deliverable against contractual limits. Log revision time separately from original design work and automatically flag when included revisions are exhausted.
File Version Control
Upload multiple design file versions with clear numbering. Clients always see the latest version in their portal while your team can reference any previous iteration.
White-Label Client Portal
Brand every client touchpoint with your design agency's identity — logo, colors, custom domain. Clients interact with your brand, reinforcing the premium experience you deliver.
Project Budget Tracking
Monitor hours and costs per design project in real-time. Set budget caps, receive alerts when projects approach limits, and prevent scope creep before it destroys profitability.
Milestone Invoicing
Bill by design phase — deposit on signing, payment on concept approval, final payment on delivery. AgencyPro generates invoices tied to completed milestones automatically.
Frequently Asked Questions
Why would a design agency be using GoHighLevel in the first place?
Many design agencies adopted GHL for its CRM and marketing automation features to generate their own leads. But GHL becomes the default "platform" even though it can't manage design work. Agencies end up juggling GHL for sales, Trello or Asana for projects, and QuickBooks for billing. AgencyPro consolidates the project management, client management, and billing into one tool designed for creative agencies.
Can design teams collaborate on projects in AgencyPro?
Yes. AgencyPro supports team task assignments, internal comments, file sharing with version control, and handoffs between designers, art directors, and project managers. Your creative team collaborates within project workspaces while clients only see their branded portal with deliverables ready for review.
Does AgencyPro handle different types of design projects?
AgencyPro supports custom project templates for any design work — logo design, brand identity, packaging, website design, print collateral, social media assets. Each template has unique phases, milestones, and revision workflows tailored to that project type. Spin up new projects in seconds with the right structure already in place.
How does client feedback work compared to GoHighLevel?
GoHighLevel has no creative review capability whatsoever. AgencyPro lets clients access a branded portal where they review uploaded designs, leave specific feedback, request revisions, and formally approve deliverables. Every comment and approval is timestamped, creating an audit trail that protects your agency from scope disputes.
Switching from GoHighLevel Is Easier Than You Think
Switching from GoHighLevel to AgencyPro is straightforward. Our team helps migrate your projects, client data, and workflows so nothing falls through the cracks. Most Design teams are fully operational within a week.
GoHighLevel Alternatives for Other Industries
Other Alternatives for Design Agencies
Learn more about AgencyPro for Design Agencies
View the Design Agencies use case page →Design Agencies Need Creative Tools, Not Funnel Builders
Replace GoHighLevel with AgencyPro's design project management, client approval workflows, and integrated billing built for how creative agencies actually deliver work.