GoHighLevel Alternative for Video Production Agencies
GoHighLevel has absolutely nothing for video production agencies. No phased project management for pre-production through post-production. No client review workflows for rough cuts and edits. No milestone billing tied to production phases. No crew scheduling or resource coordination. If your video agency is using GHL, you're paying for funnels and SMS marketing while running your actual production work in spreadsheets, email chains, and Frame.io. AgencyPro consolidates production management, client review, and billing into one platform.
If you're a Video agency looking for an alternative to GoHighLevel, you're not alone. Many Video teams switch when they outgrow GHL's capabilities — particularly around no real project management or task tracking. AgencyPro is purpose-built for agencies like yours, combining project management, client portals, and billing into one platform.
Why Video Production Agencies Struggle with GoHighLevel
GoHighLevel has zero production management features — your pre-production planning, shoot scheduling, and post-production timelines live in spreadsheets and Google Docs outside the platform
Client review of rough cuts, color grades, and final edits happens through email, Vimeo links, or Frame.io because GHL has no creative review or approval workflow whatsoever
Milestone billing for video projects (deposit, shoot wrap, rough cut approval, final delivery) requires manual invoicing since GHL's payment system is designed for product and subscription sales
Coordinating directors, DPs, editors, and motion designers across overlapping production schedules is impossible in a platform that has no resource management or team scheduling features
Why Video Production Agencies Switch to AgencyPro
Production Phase Management
Structure every video project with proper pre-production, production, and post-production phases. Each phase has its own tasks, crew assignments, milestones, and client approval gates. Phase gates ensure scripts are approved before shoots begin and rough cuts are signed off before color grading starts — preventing costly production rework that GHL can't even track.
Integrated Client Review
Share video deliverables with clients for structured feedback and formal approval through their branded portal. Clients access rough cuts, review edits, leave timestamped comments, and approve each production stage. GHL can send an automated email — it can't manage the iterative creative review process that defines video production.
Milestone Billing Tied to Production
Connect payment milestones directly to production phases: deposit at kick-off, payment on shoot wrap, payment on rough cut approval, final payment on delivery. AgencyPro generates invoices when milestones are completed, eliminating the manual billing spreadsheets video agencies maintain alongside GHL. Track payment status and project progress in one view.
Crew & Resource Scheduling
Assign directors, cinematographers, editors, and motion designers across concurrent productions. See who's booked, prevent double-scheduling, and plan production timelines based on real crew availability. GHL knows about your marketing contacts — it knows nothing about your production team's availability or workload.
AgencyPro vs GoHighLevel: Key Feature Comparison
Video Project Templates
Pre-built project structures for commercials, branded content, corporate video, documentaries, and social content with phase-appropriate milestones and review checkpoints.
Client Review Workflow
Share rough cuts, edited versions, and final deliverables for client feedback and formal approval. Track revision rounds and ensure sign-off at each stage before post-production advances.
Milestone Billing
Define custom payment schedules per production tied to project phases. Auto-generate invoices when milestones complete. Track payment status alongside production progress.
Production Time Tracking
Track pre-production planning, shoot days, editing hours, and VFX time separately. Understand true production costs per phase for accurate bidding on future projects.
Crew Scheduling
See availability across directors, DPs, editors, colorists, and motion designers. Prevent scheduling conflicts during overlapping productions and plan new project timelines realistically.
Asset & File Management
Organize scripts, storyboards, shot lists, and production files by project and phase. Share deliverables with clients through their portal with version control and approval tracking.
Key Features for Video Production Agencies
Video Project Templates
Pre-built project structures for commercials, branded content, corporate video, documentaries, and social content with phase-appropriate milestones and review checkpoints.
Client Review Workflow
Share rough cuts, edited versions, and final deliverables for client feedback and formal approval. Track revision rounds and ensure sign-off at each stage before post-production advances.
Milestone Billing
Define custom payment schedules per production tied to project phases. Auto-generate invoices when milestones complete. Track payment status alongside production progress.
Production Time Tracking
Track pre-production planning, shoot days, editing hours, and VFX time separately. Understand true production costs per phase for accurate bidding on future projects.
Crew Scheduling
See availability across directors, DPs, editors, colorists, and motion designers. Prevent scheduling conflicts during overlapping productions and plan new project timelines realistically.
Asset & File Management
Organize scripts, storyboards, shot lists, and production files by project and phase. Share deliverables with clients through their portal with version control and approval tracking.
Frequently Asked Questions
Why would a video production agency use GoHighLevel?
Some video agencies adopted GHL to build marketing funnels for generating inbound production inquiries, or to offer white-labeled marketing services alongside video production. But GHL becomes the default tool even though it can't manage video projects. AgencyPro replaces the operational gap — production management, client review, crew scheduling, and billing — that GHL leaves wide open.
Can clients review video deliverables in AgencyPro?
Yes. Upload video files or link to hosted versions and share with clients through their branded portal. Clients view deliverables, leave feedback, and formally approve each stage. For large video files, you can link to external hosting (Vimeo, Frame.io) while managing the review and approval workflow within AgencyPro.
Does AgencyPro handle production milestone billing?
Fully. Define custom payment milestones tied to production phases — deposit on kick-off, payment on shoot completion, payment on rough cut approval, final payment on delivery. AgencyPro generates invoices automatically when each milestone is completed, keeping billing connected to production progress without manual reconciliation.
Can I manage multiple productions with overlapping schedules?
Yes. AgencyPro's crew scheduling shows team availability across all active productions. See which editors, DPs, directors, and producers are booked, prevent scheduling conflicts, and manage handoffs between concurrent projects. The multi-production dashboard gives you a bird's-eye view of all active and upcoming work.
Switching from GoHighLevel Is Easier Than You Think
Switching from GoHighLevel to AgencyPro is straightforward. Our team helps migrate your projects, client data, and workflows so nothing falls through the cracks. Most Video teams are fully operational within a week.
GoHighLevel Alternatives for Other Industries
Other Alternatives for Video Production Agencies
Learn more about AgencyPro for Video Production Agencies
View the Video Production Agencies use case page →Video Production Needs Phase-Based Management, Not Marketing Funnels
Replace GoHighLevel with AgencyPro's production phase management, client review workflows, milestone billing, and crew scheduling built for video agencies.