GoHighLevel Alternative for Web Development Agencies
GoHighLevel includes a website and funnel builder, but that's a client deliverable tool — not a project management system for running a web development agency. GHL can't track development sprints, manage client approvals on wireframes and staging sites, handle milestone-based billing, or coordinate your developers' workload across projects. AgencyPro provides the phased project management, change request workflows, and development team coordination that web agencies require.
If you're a Web Dev agency looking for an alternative to GoHighLevel, you're not alone. Many Web Dev teams switch when they outgrow GHL's capabilities — particularly around no real project management or task tracking. AgencyPro is purpose-built for agencies like yours, combining project management, client portals, and billing into one platform.
Why Web Development Agencies Struggle with GoHighLevel
GoHighLevel's website builder is a deliverable tool, not a project management platform — it can't track the 50+ tasks involved in building a custom website from discovery through launch
Client feedback on wireframes, mockups, and staging sites happens entirely outside GHL through scattered email threads, Loom recordings, and Slack messages
Milestone-based billing (30% deposit, 30% on design approval, 40% on launch) requires manual tracking in spreadsheets because GHL's payment system is designed for product/subscription sales
Development teams can't see their workload across projects, track scope changes, or manage sprint-style workflows in a platform designed for marketing funnels
Why Web Development Agencies Switch to AgencyPro
Phased Development Project Structure
Web projects follow a clear lifecycle — discovery, wireframing, design, development, QA, launch. GoHighLevel has no way to represent this. AgencyPro structures every web project with proper phases, milestones, task dependencies, and client approval gates. Your team knows exactly what phase each project is in and what needs to happen next.
Client Staging Review & Approvals
When a client needs to review wireframes or a staging site, GHL forces you into email threads. AgencyPro lets you share staging URLs, design mockups, and wireframes directly with clients for structured review and formal approval. Every sign-off is timestamped, protecting your agency from "I never approved that" disputes.
Milestone-Based Billing
GHL's payment system handles subscriptions and one-time product purchases — not phased project billing. AgencyPro ties invoices to project milestones: deposit on kick-off, payment on design approval, payment on development completion, final payment on launch. Invoices generate automatically when milestones are marked complete.
Developer Workload Management
Your frontend devs, backend devs, and QA team work across multiple client projects simultaneously. GHL can't show you who's overloaded or who has capacity for the next build. AgencyPro's resource planning shows developer availability across all active projects so you can schedule new work without burning out your team.
AgencyPro vs GoHighLevel: Key Feature Comparison
Phased Project Templates
Pre-built templates for brochure sites, e-commerce builds, web applications, and WordPress projects with appropriate phases, milestones, and task dependencies per project type.
Client Approval Gates
Require formal client sign-off at critical checkpoints — wireframe approval, design approval, staging approval — before your team advances to the next development phase.
Change Request Management
When clients request out-of-scope changes, create formal change orders with time and cost estimates, get client approval, and adjust the project budget and timeline automatically.
Development Time Tracking
Track hours per developer, per task, per project phase. Understand exactly how much time goes into discovery, design, development, and QA for accurate future estimates.
Milestone Invoicing
Tie payment milestones to project phases. Generate invoices automatically when milestones complete and clients approve. Track payment status alongside project progress in one view.
Team Capacity Planning
See which developers, designers, and project managers have bandwidth across all active builds. Prevent double-booking and plan new project start dates based on real team availability.
Key Features for Web Development Agencies
Phased Project Templates
Pre-built templates for brochure sites, e-commerce builds, web applications, and WordPress projects with appropriate phases, milestones, and task dependencies per project type.
Client Approval Gates
Require formal client sign-off at critical checkpoints — wireframe approval, design approval, staging approval — before your team advances to the next development phase.
Change Request Management
When clients request out-of-scope changes, create formal change orders with time and cost estimates, get client approval, and adjust the project budget and timeline automatically.
Development Time Tracking
Track hours per developer, per task, per project phase. Understand exactly how much time goes into discovery, design, development, and QA for accurate future estimates.
Milestone Invoicing
Tie payment milestones to project phases. Generate invoices automatically when milestones complete and clients approve. Track payment status alongside project progress in one view.
Team Capacity Planning
See which developers, designers, and project managers have bandwidth across all active builds. Prevent double-booking and plan new project start dates based on real team availability.
Frequently Asked Questions
Should our web agency stop using GHL's website builder if we switch to AgencyPro?
AgencyPro manages your agency operations, not your client deliverables. If you use GHL's site builder for client websites, you can continue doing so. AgencyPro handles the project management, team coordination, client approvals, and billing around that work. Most custom web dev agencies use their own development stack anyway and only need GHL alternatives for operations.
How does AgencyPro handle web development scope changes?
AgencyPro includes a formal change request workflow. When a client asks for something outside the original scope, you document the change, estimate additional hours and cost, send it to the client for approval through their portal, and automatically adjust the project budget and timeline when approved. This eliminates the scope creep that eats web agency margins.
Can web development clients track their project progress?
Each client gets a branded portal showing their project timeline, current phase, upcoming milestones, and pending actions like design approvals or content submissions. They can view shared files, communicate with your team, and review deliverables — all without seeing your internal development workflow or task-level details.
Does AgencyPro support different web development project types?
Yes. Create custom project templates for simple marketing sites, e-commerce builds, custom web apps, WordPress sites, or any project type your agency handles. Each template has pre-defined phases, tasks, milestones, and approval gates that you customize for your specific development workflow.
Switching from GoHighLevel Is Easier Than You Think
Switching from GoHighLevel to AgencyPro is straightforward. Our team helps migrate your projects, client data, and workflows so nothing falls through the cracks. Most Web Dev teams are fully operational within a week.
GoHighLevel Alternatives for Other Industries
Other Alternatives for Web Development Agencies
Learn more about AgencyPro for Web Development Agencies
View the Web Development Agencies use case page →Web Dev Agencies Need Project Management, Not Funnel Builders
Replace GoHighLevel with AgencyPro's phased project management, milestone billing, and client approval workflows built for web development agency delivery.