Toggl Alternative

Toggl Alternative for SEO Agencies

SEO agencies live on monthly retainers, and Toggl gives you a timer with no understanding of what a retainer even is. You track hours in Toggl, manage keyword campaigns in a PM tool, reconcile hours against retainer agreements in a spreadsheet, and generate invoices in yet another tool. Every month, that four-tool juggling act costs you hours of administrative work and introduces billing errors. AgencyPro replaces this fragmented workflow with a unified platform where time tracking, retainer management, campaign workflows, and invoicing are connected out of the box.

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If you're a SEO agency looking for an alternative to Toggl, you're not alone. Many SEO teams switch when they outgrow Toggl's capabilities — particularly around primarily a time tracker — no invoicing, crm, or client portal. AgencyPro is purpose-built for agencies like yours, combining project management, client portals, and billing into one platform.

Why SEO Agencies Struggle with Toggl

Toggl has no retainer management — SEO agencies manually compare tracked hours against monthly retainer caps using spreadsheets every billing cycle

No project management for SEO campaigns means technical audits, content calendars, and link building tasks live in a separate tool disconnected from time data

Monthly client reporting requires pulling time data from Toggl, project status from your PM tool, and financial data from your invoicing tool — then combining them manually

No client portal means SEO clients can't check retainer utilization, campaign progress, or deliverable status without requesting an update from your team

Why SEO Agencies Switch to AgencyPro

Retainer-First Operations

SEO agencies run almost entirely on monthly retainers, and AgencyPro was designed for this billing model. Set monthly hour caps per client, track utilization in real time, configure rollover rules, receive automatic alerts when hours are running high or low, and generate retainer invoices with one click. The spreadsheet-based retainer tracking you do alongside Toggl becomes completely unnecessary.

SEO Campaign Workflow Management

Technical audits, on-page optimization, content production, and link building are interconnected workstreams with dependencies and deadlines. AgencyPro lets you manage these as structured campaigns with task assignments, phase milestones, and progress tracking — with time automatically tracked against the correct campaign tasks. No more switching between Toggl and a separate PM tool.

Client Retainer Dashboards

SEO clients ask the same question every month: "How many hours have you used?" AgencyPro's client portal answers that question automatically with real-time retainer utilization dashboards, deliverable tracking, and campaign progress views. Your team stops writing manual status updates because clients have self-service access to the information they need.

Unified Monthly Reporting

AgencyPro combines time data, project progress, deliverable completion, and financial information in one system, so generating monthly client reports no longer requires pulling data from Toggl, your PM tool, and your invoicing tool. Everything your SEO agency needs for client reporting lives in a single source of truth.

AgencyPro vs Toggl: Key Feature Comparison

Retainer Tracking & Alerts

Real-time retainer utilization with monthly hour caps, rollover configuration, overage alerts, and automated invoicing tied to retainer agreements.

AgencyProToggl

SEO Campaign Workflows

Structured campaign management for technical SEO, content production, link building, and on-page optimization with task dependencies.

AgencyProToggl

Integrated Time Tracking

Track time against specific SEO tasks and campaigns with automatic retainer allocation and budget tracking — no manual exports.

AgencyProToggl

Client Retainer Portal

Self-service client dashboards showing retainer usage, campaign progress, completed deliverables, and pending approvals.

AgencyProToggl

Automated Invoicing

Generate monthly retainer invoices, overage billing, and project-based invoices directly from tracked time and deliverable completion.

AgencyProToggl

Profitability by Client

Track margins per SEO client based on retainer revenue versus actual team hours and costs to identify your most profitable accounts.

AgencyProToggl

Key Features for SEO Agencies

Retainer Tracking & Alerts

Real-time retainer utilization with monthly hour caps, rollover configuration, overage alerts, and automated invoicing tied to retainer agreements.

SEO Campaign Workflows

Structured campaign management for technical SEO, content production, link building, and on-page optimization with task dependencies.

Integrated Time Tracking

Track time against specific SEO tasks and campaigns with automatic retainer allocation and budget tracking — no manual exports.

Client Retainer Portal

Self-service client dashboards showing retainer usage, campaign progress, completed deliverables, and pending approvals.

Automated Invoicing

Generate monthly retainer invoices, overage billing, and project-based invoices directly from tracked time and deliverable completion.

Profitability by Client

Track margins per SEO client based on retainer revenue versus actual team hours and costs to identify your most profitable accounts.

Frequently Asked Questions

Can AgencyPro track time as granularly as Toggl?

Yes. AgencyPro supports task-level time tracking with one-click timers, manual entries, and timesheet reviews. The added value is that every tracked minute automatically maps to a client retainer, campaign task, and budget — context Toggl doesn't provide without manual reconciliation in spreadsheets.

We track time in Toggl for 20+ SEO clients — how painful is migration?

AgencyPro's onboarding team helps you set up client accounts, retainer agreements, and campaign templates. Import your client list and configure retainer terms for each. Your team starts tracking in AgencyPro immediately while historical Toggl data remains accessible for reference. Most SEO agencies are fully migrated within two weeks.

Does AgencyPro connect to SEO tools like Ahrefs or SEMrush?

AgencyPro manages your agency operations — projects, time, billing, and client management. It complements your SEO-specific tools like Ahrefs and SEMrush rather than replacing them. The difference versus Toggl is that AgencyPro also replaces your PM tool, invoicing tool, and retainer spreadsheets.

How does retainer rollover work?

Configure rollover rules per client — unused hours can roll forward to the next month up to a cap you define, expire at month-end, or trigger a credit. AgencyPro tracks rollover balances automatically and reflects them in client invoicing and retainer dashboards.

Switching from Toggl Is Easier Than You Think

Switching from Toggl to AgencyPro is straightforward. Our team helps migrate your projects, client data, and workflows so nothing falls through the cracks. Most SEO teams are fully operational within a week.