Toggl Alternative for Creative Agencies
Creative agencies produce complex, multi-deliverable projects — brand identities, integrated campaigns, video content, print collateral — with cross-disciplinary teams of art directors, designers, copywriters, and producers. Toggl can track hours for each person, but that's where its usefulness ends. It can't manage creative briefs, coordinate team handoffs, facilitate client approvals, track revision scope, or generate invoices. Your agency ends up running Toggl alongside three or four other tools, none of which share data. AgencyPro provides the unified creative operations platform that replaces this fragmented stack.
If you're a Creative agency looking for an alternative to Toggl, you're not alone. Many Creative teams switch when they outgrow Toggl's capabilities — particularly around primarily a time tracker — no invoicing, crm, or client portal. AgencyPro is purpose-built for agencies like yours, combining project management, client portals, and billing into one platform.
Why Creative Agencies Struggle with Toggl
Toggl has no creative workflow management — art directors, designers, and copywriters need a separate tool for briefs, task assignments, and handoff coordination
Client approval cycles are invisible to Toggl because it has no concept of deliverables, feedback rounds, or formal sign-offs
Revenue and profitability per project is unknowable with Toggl alone — you need to manually combine time data with billing rates and project scope from other systems
No resource planning means you can't see which creatives are overbooked or available across concurrent projects without checking a separate capacity tool
Why Creative Agencies Switch to AgencyPro
End-to-End Creative Workflow Management
Creative projects flow through briefing, concepting, production, client review, and delivery. AgencyPro structures this entire workflow with task dependencies, role-based assignments, and phase gates — with time tracked at every step. Your team works within one system instead of tracking time in Toggl and managing work in Asana or Basecamp.
Client Review & Approval Process
Creative work requires structured feedback cycles. AgencyPro's client portal lets you present deliverables for review, collect contextual feedback, track revision rounds against contract scope, and capture formal approvals. This structured process replaces the email threads and Slack messages that accumulate when Toggl-based agencies have no approval system.
Creative Resource Planning
When your senior designer is allocated to three projects and your copywriter is finishing a deadline sprint, you need to see that before assigning new work. AgencyPro's resource planning shows real-time capacity across your creative team, preventing overallocation and burnout. Toggl shows hours logged after the fact — it can't help you plan ahead.
Profitability Intelligence Per Project
Creative agencies need to know which projects make money and which don't. AgencyPro calculates real-time margins by combining tracked hours, team member costs, and client billing structures. You spot unprofitable projects before they're complete — analysis that requires manually merging Toggl exports with data from your invoicing and PM tools.
AgencyPro vs Toggl: Key Feature Comparison
Creative Project Workflows
Structured phases for briefing, concepting, production, review, and delivery with role-based task assignments and dependency management.
Client Approval Portal
Branded space for client deliverable review, contextual feedback, revision tracking, and formal approval capture.
Team Resource Planning
Visual capacity management across your creative team with real-time utilization, availability forecasting, and workload balancing.
Integrated Time Tracking
Timers and manual entries tied to creative tasks, project phases, and client billing structures — no standalone tracking app needed.
Real-Time Profitability
Live margin tracking per project, client, and team member combining tracked time, costs, and revenue data in one view.
Invoicing & Retainer Billing
Generate invoices from tracked time, milestones, or retainer agreements directly — eliminating the Toggl-to-QuickBooks export cycle.
Key Features for Creative Agencies
Creative Project Workflows
Structured phases for briefing, concepting, production, review, and delivery with role-based task assignments and dependency management.
Client Approval Portal
Branded space for client deliverable review, contextual feedback, revision tracking, and formal approval capture.
Team Resource Planning
Visual capacity management across your creative team with real-time utilization, availability forecasting, and workload balancing.
Integrated Time Tracking
Timers and manual entries tied to creative tasks, project phases, and client billing structures — no standalone tracking app needed.
Real-Time Profitability
Live margin tracking per project, client, and team member combining tracked time, costs, and revenue data in one view.
Invoicing & Retainer Billing
Generate invoices from tracked time, milestones, or retainer agreements directly — eliminating the Toggl-to-QuickBooks export cycle.
Frequently Asked Questions
Our creatives like Toggl because it's simple — will AgencyPro slow them down?
AgencyPro's time tracking is equally simple — one-click timer, keyboard shortcut, or manual entry. The difference is your creatives also see their task assignments, deadlines, and project context in the same interface. They actually save time by not switching between a timer app and a project management tool.
Can we track time differently for retainer and project-based clients?
Yes. AgencyPro supports retainer billing with monthly hour caps and utilization tracking, project-based billing with milestone invoicing, and hourly billing with time-based invoicing. Different clients can use different billing models, and time tracked by your team routes to the correct structure automatically.
How does AgencyPro handle scope creep on creative projects?
Track revision rounds per deliverable against contract-defined limits. When a client exceeds included revisions, AgencyPro flags it and can trigger additional billing at your defined rate. Combine this with real-time budget tracking and you catch scope creep as it happens, not after the project closes.
What does migration from Toggl look like for a 15-person creative agency?
Set up your client accounts, project templates, team roles, and billing structures in AgencyPro. Your team starts tracking time in AgencyPro on new work immediately while historical Toggl data remains accessible. Most creative agencies run both tools briefly during a one-to-two-week transition before fully switching.
Switching from Toggl Is Easier Than You Think
Switching from Toggl to AgencyPro is straightforward. Our team helps migrate your projects, client data, and workflows so nothing falls through the cracks. Most Creative teams are fully operational within a week.
Toggl Alternatives for Other Industries
Other Alternatives for Creative Agencies
Learn more about AgencyPro for Creative Agencies
View the Creative Agencies use case page →Run Your Creative Agency from One Platform
Replace Toggl and your disconnected tool stack with AgencyPro — creative workflows, time tracking, client approvals, and billing unified.