Toggl Alternative for Consulting Agencies
Consulting agencies bill by the hour, making time tracking essential — but Toggl stops at tracking. It doesn't manage consulting engagements, generate invoices from tracked time, provide clients with a professional portal, or give you pipeline visibility into upcoming work. Your operations team manually exports Toggl time sheets, formats them for client review, creates invoices in a separate tool, and updates engagement budgets in a spreadsheet. AgencyPro eliminates this manual overhead by connecting consultant time tracking directly to engagement management, client communications, and billing.
If you're a Consulting agency looking for an alternative to Toggl, you're not alone. Many Consulting teams switch when they outgrow Toggl's capabilities — particularly around primarily a time tracker — no invoicing, crm, or client portal. AgencyPro is purpose-built for agencies like yours, combining project management, client portals, and billing into one platform.
Why Consulting Agencies Struggle with Toggl
Toggl has no engagement or project structure — consulting teams track hours against generic project names with no phases, milestones, or deliverable tracking
Invoice generation requires exporting Toggl time data, formatting detailed time sheets for client scrutiny, and manually creating invoices in a billing tool
No CRM or pipeline management means consulting agencies track prospects and proposals in a separate system with no connection to delivery operations
Clients receive no self-service access to engagement progress, budget consumption, or time log details without the agency manually preparing and sending reports
Why Consulting Agencies Switch to AgencyPro
Engagement Management with Time Tracking
Consulting engagements have phases — assessment, strategy, implementation, review. AgencyPro lets you structure engagements with phases, deliverables, and milestones while your consultants track time directly against specific engagement tasks. Time data has immediate context instead of living in Toggl's flat project list with no connection to engagement scope or deliverables.
Professional Time-Sheet-to-Invoice Workflow
Consulting clients scrutinize invoices closely. AgencyPro generates detailed invoices directly from tracked time entries with consultant names, dates, task descriptions, and hourly rates. No more exporting Toggl data, reformatting it for client presentation, and manually entering it into an invoicing tool. The entire billing cycle is automated and auditable.
Client Engagement Portal
Consulting clients expect transparency into how their budget is being spent. AgencyPro's client portal provides real-time engagement dashboards showing phase progress, budget consumption, delivered work, and detailed time logs. This self-service transparency reduces client inquiries and builds trust — a capability Toggl doesn't offer at all.
Pipeline-to-Delivery Continuity
AgencyPro's built-in CRM tracks prospects from initial conversation through proposal to signed engagement, then flows directly into project delivery. Your pipeline, proposals, engagements, time tracking, and billing live in one system. Toggl provides zero sales pipeline or client relationship management functionality.
AgencyPro vs Toggl: Key Feature Comparison
Engagement Workflows
Structured consulting engagement phases with deliverables, milestones, task assignments, and budget tracking per phase.
Consultant Time Tracking
Detailed time entries with task descriptions, consultant attribution, and automatic rate application for billing accuracy.
Automated Invoicing
Generate detailed client invoices from time entries with consultant names, dates, tasks, rates, and engagement phase breakdowns.
Client Engagement Portal
Real-time engagement dashboards for clients showing phase progress, budget usage, deliverable status, and detailed time logs.
CRM & Pipeline
Track consulting prospects, manage proposals, and convert won deals into active engagements — all connected in one system.
Utilization Reporting
Track consultant utilization rates, billable-to-non-billable ratios, and revenue per consultant for data-driven staffing decisions.
Key Features for Consulting Agencies
Engagement Workflows
Structured consulting engagement phases with deliverables, milestones, task assignments, and budget tracking per phase.
Consultant Time Tracking
Detailed time entries with task descriptions, consultant attribution, and automatic rate application for billing accuracy.
Automated Invoicing
Generate detailed client invoices from time entries with consultant names, dates, tasks, rates, and engagement phase breakdowns.
Client Engagement Portal
Real-time engagement dashboards for clients showing phase progress, budget usage, deliverable status, and detailed time logs.
CRM & Pipeline
Track consulting prospects, manage proposals, and convert won deals into active engagements — all connected in one system.
Utilization Reporting
Track consultant utilization rates, billable-to-non-billable ratios, and revenue per consultant for data-driven staffing decisions.
Frequently Asked Questions
Consulting clients often want detailed time logs — does AgencyPro support this?
Yes. AgencyPro captures detailed time entries with date, consultant name, task description, duration, and hourly rate. These entries flow directly into invoices with the level of detail consulting clients expect. Clients can also view approved time logs through their portal without you manually sending reports.
We have different billing rates per consultant and per client — can AgencyPro handle that?
AgencyPro supports rate cards with different billing rates per team member, per client, and per engagement. When a consultant tracks time, the correct rate is applied automatically based on the engagement configuration. This eliminates the rate-lookup step required when exporting from Toggl to an invoicing tool.
Can we manage our consulting pipeline and delivery in one tool?
Yes. AgencyPro includes a CRM with pipeline stages, proposal management, and deal tracking. When a proposal is accepted, it converts into an active engagement with pre-configured phases and billing terms. This continuity from sales to delivery is impossible with Toggl because it has no CRM or proposal functionality.
How does AgencyPro compare to Toggl for tracking billable vs. non-billable time?
Both tools can categorize time as billable or non-billable. The difference is that AgencyPro uses this categorization for automated invoicing, utilization reporting, and profitability analysis. In Toggl, the billable flag is just a label — you still need to manually use that data in separate tools for billing and reporting.
Switching from Toggl Is Easier Than You Think
Switching from Toggl to AgencyPro is straightforward. Our team helps migrate your projects, client data, and workflows so nothing falls through the cracks. Most Consulting teams are fully operational within a week.
Toggl Alternatives for Other Industries
Other Alternatives for Consulting Agencies
Learn more about AgencyPro for Consulting Agencies
View the Consulting Agencies use case page →Your Consulting Agency Needs More Than Time Sheets
Replace Toggl plus your invoicing tool, CRM, and spreadsheets with AgencyPro — engagement management, billing, and client portals in one platform.