Toggl Alternative for Social Media Agencies
Social media agencies manage high-volume, recurring work across dozens of client accounts — content strategy, creation, client approvals, scheduling, community management, and monthly reporting. Every month the cycle repeats. Toggl can tell you how many hours your team spent on each client, but it can't manage the content production workflow, automate the recurring monthly cycle, track retainer utilization, or give clients a portal to approve content. Social media agencies using Toggl inevitably add a PM tool, a retainer spreadsheet, and an invoicing tool — quadrupling their administrative overhead. AgencyPro replaces the entire stack.
If you're a Social agency looking for an alternative to Toggl, you're not alone. Many Social teams switch when they outgrow Toggl's capabilities — particularly around primarily a time tracker — no invoicing, crm, or client portal. AgencyPro is purpose-built for agencies like yours, combining project management, client portals, and billing into one platform.
Why Social Media Agencies Struggle with Toggl
Toggl has no recurring workflow capability — social media agencies manually recreate the same monthly task lists for every client instead of automating the production cycle
No retainer tracking means account managers manually reconcile Toggl hours against retainer agreements for every client every month in spreadsheets
Content approval is completely absent from Toggl — clients can't review content batches, approve posts, or provide feedback without external tools and email chains
Cross-client team workload is invisible because Toggl shows hours logged per project but not who's overloaded or which accounts need attention across your entire roster
Why Social Media Agencies Switch to AgencyPro
Automated Monthly Content Workflows
Social media agencies repeat the same production cycle for every client every month — strategy, content creation, approval, scheduling, reporting. AgencyPro automates this recurring workflow so tasks generate automatically with correct team assignments and deadlines. Stop spending the first day of every month manually creating task lists in a PM tool and then tracking time separately in Toggl.
Multi-Client Retainer Operations
Managing 15, 25, or 50 social media retainers requires knowing exactly where each account stands against its monthly allocation. AgencyPro provides real-time retainer utilization for every client, automated alerts when accounts are running over or under, and one-click monthly invoicing. This replaces the hour-by-hour reconciliation spreadsheet that Toggl forces upon social media agencies.
Client Content Approval Portal
Social media content needs client sign-off before publishing. AgencyPro's client portal lets clients review content batches, approve individual posts, request changes with specific feedback, and track revision rounds — all in a branded interface. Toggl provides zero functionality for client collaboration, forcing agencies into email-based approvals.
Agency-Wide Operational Visibility
When your content creator handles 8 accounts and your strategist manages 12, you need cross-client workload views. AgencyPro shows team utilization across all client accounts, deadline clusters, retainer health at a glance, and capacity for taking on new clients. Toggl shows time logged historically — it can't help you manage operations proactively across your entire roster.
AgencyPro vs Toggl: Key Feature Comparison
Recurring Content Workflows
Automated monthly production cycles with pre-assigned tasks for strategy, content creation, approvals, scheduling, and reporting per client.
Multi-Client Retainer Dashboard
Real-time retainer utilization across all accounts with monthly hour caps, overage alerts, and usage trend tracking.
Content Approval Portal
Client-facing interface for reviewing content batches, approving posts, requesting revisions, and providing structured feedback.
Integrated Time Tracking
Track time per client and per activity type with automatic retainer allocation — no manual exports or spreadsheet reconciliation.
Cross-Client Operations
Agency-wide dashboards showing team workloads, deadline status, retainer health, and account priorities across your entire client roster.
Automated Monthly Invoicing
Generate retainer invoices for all clients with one click based on retainer terms, usage, and overage calculations.
Key Features for Social Media Agencies
Recurring Content Workflows
Automated monthly production cycles with pre-assigned tasks for strategy, content creation, approvals, scheduling, and reporting per client.
Multi-Client Retainer Dashboard
Real-time retainer utilization across all accounts with monthly hour caps, overage alerts, and usage trend tracking.
Content Approval Portal
Client-facing interface for reviewing content batches, approving posts, requesting revisions, and providing structured feedback.
Integrated Time Tracking
Track time per client and per activity type with automatic retainer allocation — no manual exports or spreadsheet reconciliation.
Cross-Client Operations
Agency-wide dashboards showing team workloads, deadline status, retainer health, and account priorities across your entire client roster.
Automated Monthly Invoicing
Generate retainer invoices for all clients with one click based on retainer terms, usage, and overage calculations.
Frequently Asked Questions
Does AgencyPro replace our social media scheduling tools?
No. AgencyPro manages agency operations — client management, content production workflows, team coordination, approvals, retainer tracking, and billing. It complements scheduling tools like Hootsuite, Buffer, or Sprout Social by managing everything that happens before and after content is published.
How much time does automated retainer tracking actually save?
Social media agencies managing 20+ clients typically spend 4-8 hours monthly reconciling Toggl time entries against retainer agreements in spreadsheets. AgencyPro eliminates this entirely — every tracked hour automatically maps to the correct client retainer with real-time utilization visible at a glance. Monthly invoicing becomes a one-click process.
Can clients approve social media content through AgencyPro?
Yes. Share content batches through the client portal where clients review each piece, approve it, or request revisions with specific feedback. This creates a documented record of all client decisions and replaces the email and Slack-based approval process that social media agencies default to with Toggl.
We manage 40 social media accounts — is Toggl really holding us back?
At 40 accounts, the manual overhead of Toggl-based operations is substantial — monthly retainer reconciliation, manual task creation, separate invoicing, no cross-client visibility. AgencyPro automates recurring workflows, tracks all retainers in real time, and provides the operational dashboards you need to manage at scale. The ROI is immediate.
Switching from Toggl Is Easier Than You Think
Switching from Toggl to AgencyPro is straightforward. Our team helps migrate your projects, client data, and workflows so nothing falls through the cracks. Most Social teams are fully operational within a week.
Toggl Alternatives for Other Industries
Other Alternatives for Social Media Agencies
Learn more about AgencyPro for Social Media Agencies
View the Social Media Agencies use case page →Scale Social Media Operations Beyond Toggl's Timer
Replace Toggl and your spreadsheets with AgencyPro — automated content workflows, retainer management, and client approvals for social media agencies.