Toggl Alternative for Marketing Agencies
Toggl Track does one thing well: it runs a timer. But marketing agencies need far more than a stopwatch. You're managing multi-channel campaigns across SEO, PPC, content, and email for a roster of retainer clients, coordinating strategists and specialists, and billing clients on complex retainer agreements. Toggl forces you to bolt on Asana for project management, QuickBooks for invoicing, and a spreadsheet for retainer tracking — turning your operations into a fragile patchwork. AgencyPro replaces that entire stack with a single platform purpose-built for marketing agency operations.
If you're a Marketing agency looking for an alternative to Toggl, you're not alone. Many Marketing teams switch when they outgrow Toggl's capabilities — particularly around primarily a time tracker — no invoicing, crm, or client portal. AgencyPro is purpose-built for agencies like yours, combining project management, client portals, and billing into one platform.
Why Marketing Agencies Struggle with Toggl
Toggl has zero project management — marketing agencies need a separate tool like Asana or Monday just to manage campaign tasks, deadlines, and dependencies
No invoicing or billing means every billing cycle requires manually exporting Toggl hours into QuickBooks or FreshBooks and reconciling against retainer agreements
Retainer utilization is invisible because Toggl doesn't understand retainer agreements — you track hours but have no idea how they map to client contracts
No client-facing features at all — clients can't see campaign progress, approve deliverables, or review retainer usage without you building manual reports
Why Marketing Agencies Switch to AgencyPro
Campaign Management with Built-In Time Tracking
Marketing agencies need campaign workflows and time tracking in the same tool. AgencyPro lets you build multi-phase campaign plans with task dependencies, assign work to strategists and specialists, and track time directly against campaign tasks — all without leaving the platform. You eliminate the Toggl-plus-Asana combination and the data reconciliation headaches that come with it.
Automated Retainer Billing
Most marketing agencies bill on monthly retainers, and Toggl gives you raw hours with no connection to client contracts. AgencyPro ties tracked time directly to retainer agreements, shows real-time utilization against monthly caps, sends alerts when hours are running low or over, and generates retainer invoices automatically. The entire billing cycle that takes hours with Toggl and QuickBooks takes minutes.
Client Portal for Campaign Visibility
Marketing clients want to see what you're working on without requesting a status update. AgencyPro's branded client portal shows campaign progress, deliverable status, retainer utilization, and pending approvals — giving clients self-service visibility that builds trust. Toggl has no client-facing capabilities whatsoever.
Eliminate Your Integration Tax
A typical Toggl-based marketing agency uses Toggl for time tracking, Asana for projects, QuickBooks for invoicing, a spreadsheet for retainers, and email for client updates. That's five disconnected tools with duplicated data entry, sync failures, and no unified reporting. AgencyPro consolidates all of this into one platform with one source of truth for your agency's operations.
AgencyPro vs Toggl: Key Feature Comparison
Campaign Workflow Management
Multi-phase campaign plans with task dependencies, milestones, and team assignments across SEO, PPC, content, and email channels.
Integrated Time Tracking
Native timers and manual entries that tie directly to campaign tasks, retainer agreements, project budgets, and automated invoicing.
Retainer Management
Automated retainer tracking with utilization dashboards, monthly hour caps, rollover rules, overage alerts, and one-click invoicing.
Client Portal
Branded dashboards where clients view campaign progress, retainer usage, pending approvals, and deliverable status in real time.
Invoicing & Billing
Generate invoices from tracked time, retainer agreements, or project milestones — no QuickBooks or external accounting tool required.
Agency Analytics
Revenue by client, campaign profitability, team utilization rates, and retainer health — operational intelligence Toggl cannot provide.
Key Features for Marketing Agencies
Campaign Workflow Management
Multi-phase campaign plans with task dependencies, milestones, and team assignments across SEO, PPC, content, and email channels.
Integrated Time Tracking
Native timers and manual entries that tie directly to campaign tasks, retainer agreements, project budgets, and automated invoicing.
Retainer Management
Automated retainer tracking with utilization dashboards, monthly hour caps, rollover rules, overage alerts, and one-click invoicing.
Client Portal
Branded dashboards where clients view campaign progress, retainer usage, pending approvals, and deliverable status in real time.
Invoicing & Billing
Generate invoices from tracked time, retainer agreements, or project milestones — no QuickBooks or external accounting tool required.
Agency Analytics
Revenue by client, campaign profitability, team utilization rates, and retainer health — operational intelligence Toggl cannot provide.
Frequently Asked Questions
Is AgencyPro's time tracking as good as Toggl's?
AgencyPro offers native time tracking with one-click timers, manual entries, timesheet approvals, and idle detection. The key difference is context — tracked time is connected to projects, retainers, budgets, and invoices automatically. You get the same ease of tracking with far more operational value from every tracked hour.
We've built our workflow around Toggl + Asana + QuickBooks — is migration worth the disruption?
Agencies that consolidate into AgencyPro typically save 5-10 hours per week on data reconciliation, eliminate billing errors from manual exports, and gain operational visibility they never had. Most teams complete migration in under two weeks while running tools in parallel briefly.
Can we still export time data for accounting purposes?
Yes. AgencyPro supports detailed time exports in multiple formats. However, since AgencyPro includes built-in invoicing and financial reporting, most agencies find they no longer need to export time data to a separate accounting tool for billing purposes.
Does AgencyPro support Toggl's project-based time tracking?
AgencyPro goes further — time is tracked per task within projects, tied to specific clients and retainer agreements, and automatically allocated to the correct billing structure. You get project-level and task-level granularity with financial context that Toggl's standalone timer lacks.
Switching from Toggl Is Easier Than You Think
Switching from Toggl to AgencyPro is straightforward. Our team helps migrate your projects, client data, and workflows so nothing falls through the cracks. Most Marketing teams are fully operational within a week.
Toggl Alternatives for Other Industries
Other Alternatives for Marketing Agencies
Learn more about AgencyPro for Marketing Agencies
View the Marketing Agencies use case page →Your Marketing Agency Needs More Than a Timer
Replace Toggl plus three other tools with AgencyPro — campaign management, time tracking, retainer billing, and client portals in one platform.