Toggl Alternative for Web Development Agencies
Web development agencies use Toggl to track developer hours, then need Jira or Linear for sprint management, QuickBooks for invoicing, and a spreadsheet to monitor project budgets. That's four tools that don't talk to each other, creating a gap between hours tracked and dollars billed. Your project manager spends hours every week reconciling time entries against sprint progress and project budgets. AgencyPro connects the entire workflow — from sprint planning to time tracking to budget monitoring to client invoicing — so development agencies can operate from a single platform.
If you're a Web Dev agency looking for an alternative to Toggl, you're not alone. Many Web Dev teams switch when they outgrow Toggl's capabilities — particularly around primarily a time tracker — no invoicing, crm, or client portal. AgencyPro is purpose-built for agencies like yours, combining project management, client portals, and billing into one platform.
Why Web Development Agencies Struggle with Toggl
Toggl tracks developer hours in isolation — there's no connection between tracked time and sprint tasks, project milestones, or budget burn rates
No project budget monitoring means development agencies discover they've blown past estimates only when someone manually calculates total Toggl hours against the original scope
Client invoicing requires exporting time from Toggl, formatting it for the client, creating an invoice in a separate tool, and manually matching entries to billable categories
No client portal for project status — development clients rely on email updates or access to your internal PM tool, which exposes internal discussions and estimates
Why Web Development Agencies Switch to AgencyPro
Project Management with Integrated Time Tracking
Development agencies plan in phases — discovery, design, development, QA, launch. AgencyPro lets you build phased project plans with task dependencies, assign developers and designers, and track time directly against specific tasks and phases. Budget burn updates in real time as your team works, eliminating the disconnect between Toggl's raw hours and your actual project health.
Real-Time Budget Monitoring
Knowing you've tracked 200 hours means nothing without knowing the project was estimated at 180. AgencyPro tracks budget consumption in real time, showing percentage complete against estimated hours and dollars for each project phase. Project managers see budget warnings before overruns happen — something that requires manual calculation with standalone Toggl.
Direct-to-Invoice Billing
AgencyPro generates client invoices directly from tracked time and project milestones. No exporting CSVs from Toggl, no reformatting for client presentation, no manually entering line items in QuickBooks. Billable and non-billable time is categorized as developers track, and invoices are generated with one click.
Client Project Portal
Development clients want to see milestone progress, upcoming deliverables, and budget status without accessing your internal tools. AgencyPro's client portal gives them a polished view of project status, pending approvals, and invoice history — professional transparency that Toggl cannot provide because it has no client-facing capabilities.
AgencyPro vs Toggl: Key Feature Comparison
Phased Project Plans
Structure development projects with discovery, design, build, QA, and launch phases including task dependencies and milestone gates.
Budget Burn Tracking
Real-time budget consumption against estimates per phase and per project with automated alerts at configurable thresholds.
Developer Time Tracking
Task-level time tracking with timers, manual entries, and timesheet approvals tied directly to project phases and budgets.
Automated Client Invoicing
Generate invoices from tracked time or project milestones with billable/non-billable categorization and detailed line items.
Client Project Portal
Branded client dashboard showing milestone progress, deliverable status, budget summaries, and invoice history.
Resource Allocation
See developer workloads across projects, identify availability for new work, and prevent overallocation before it impacts deadlines.
Key Features for Web Development Agencies
Phased Project Plans
Structure development projects with discovery, design, build, QA, and launch phases including task dependencies and milestone gates.
Budget Burn Tracking
Real-time budget consumption against estimates per phase and per project with automated alerts at configurable thresholds.
Developer Time Tracking
Task-level time tracking with timers, manual entries, and timesheet approvals tied directly to project phases and budgets.
Automated Client Invoicing
Generate invoices from tracked time or project milestones with billable/non-billable categorization and detailed line items.
Client Project Portal
Branded client dashboard showing milestone progress, deliverable status, budget summaries, and invoice history.
Resource Allocation
See developer workloads across projects, identify availability for new work, and prevent overallocation before it impacts deadlines.
Frequently Asked Questions
We use Toggl + Jira — can AgencyPro replace both?
AgencyPro replaces Toggl for time tracking and provides project management with phased workflows, task dependencies, and team assignments. For development agencies that need deep sprint-level task management, AgencyPro covers the project planning and client-facing side while integrating with dev-specific tools. Many smaller dev agencies find AgencyPro's task management sufficient for their needs.
How does budget tracking work compared to Toggl's project estimates?
Toggl lets you set a basic hour estimate per project. AgencyPro lets you set budgets in hours and dollars per project phase, tracks consumption in real time as developers log time, and alerts project managers at configurable thresholds. You see budget health at the phase level, not just the project level.
Can we bill some clients hourly and others on fixed-price projects?
Yes. AgencyPro supports hourly billing with time-based invoicing, fixed-price projects with milestone billing, retainer agreements with monthly caps, and combinations within a single client. This flexibility replaces the manual billing workarounds required when Toggl's time data flows into a simple invoicing tool.
What about Toggl Plan for project management?
Toggl Plan is a separate product with its own subscription that provides basic timeline views. It lacks budget tracking, client portals, invoicing, resource allocation, and milestone billing. Even with both Toggl Track and Toggl Plan, you still need an invoicing tool and have no client portal — three tools versus AgencyPro's one.
Switching from Toggl Is Easier Than You Think
Switching from Toggl to AgencyPro is straightforward. Our team helps migrate your projects, client data, and workflows so nothing falls through the cracks. Most Web Dev teams are fully operational within a week.
Toggl Alternatives for Other Industries
Other Alternatives for Web Development Agencies
Learn more about AgencyPro for Web Development Agencies
View the Web Development Agencies use case page →Connect Dev Hours to Dollars Automatically
Web development agencies switch to AgencyPro for project management, budget tracking, and invoicing that's integrated with time tracking from day one.